[Hiring] Agroforestry Contracts Coordinator @The Nature Conservancy

Role Description

The North America Agroforestry Contracts Coordinator will be responsible for a variety of activities in support of the program’s approved tactics and in support of the strategic priorities of the team. They will:

• Complete activities with multiple variables, setting realistic deadlines and managing the timeline.
• Provide guidance in satisfying requirements based on extensive knowledge of policies and procedures.
• Ensure timely and accurate payments to vendors, project partners, and farmers who have met contractual obligations.
• Provide technical leadership and support to plan, direct, and implement effective processes for managing contracts and payments.
• Lead communication efforts related to contract execution.
• Schedule and coordinate virtual and in-person meetings with vendors, project partners, and/or producers.
• Assist in the development of reports by collecting, assembling, and analyzing various types of programmatic data.
• Handle inquiries about program activities and assist in the development of program materials and correspondence.
• Work cooperatively with Conservancy staff to provide necessary information for decision-making and problem-solving.
• Communicate on behalf of their supervisor with internal and external sources.
• Take on additional duties to enhance the work of the team, including improving systems and tools.
• Keep up-to-date on market trends and best practices to adapt processes for improved services.
• Include limited travel and may require work in the evenings and weekends as needed.

Qualifications

• Bachelor’s degree and 2 years related experience or equivalent combination.
• Experience coordinating administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.
• Experience managing contracting and payment processes.

Requirements

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience.
• Coordinate projects with several variables, working within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Perform non-routine analysis, research, and follow-through.
• Ensure compliance with Conservancy policies and procedures, and external requirements.
• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
• May act as a resource to others to solve problems and act in supervisor’s stead when instructed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work is diversified and may not always fall under established practices and guidelines.
• May require occasional domestic travel for multi-day retreats, meetings, and conferences.
• May work flexible hours, including off-hours calls, to coordinate with staff, partners, and suppliers across the US.

Benefits

• Competitive, comprehensive benefits package including health care benefits.
• Flexible spending accounts.
• 401(k) plan with an 8% employer match.
• Parental leave.
• Accrued paid time off.
• Life insurance and disability coverage.
• Employee assistance program and other life and work well-being benefits.