[Hiring] Administrative Coordinator @moneyGenius

Role Description

We need a detail-oriented, resourceful, and reliable Administrative Coordinator to join our growing Admin Team and help keep our day-to-day operations and projects running smoothly. In this role, you will:

• Support project coordination by tracking project timelines, checking in with Team Leads ahead of deadlines, and flagging potential delays early so they can be addressed.
• Assist with project check-ins, status updates, and retrospectives by scheduling meetings, taking notes, and following up on action items.
• Help maintain our task boards and tracking tools by keeping them clean, current, and backed up.
• Coordinate calendars and scheduling for meetings, events, and milestones.
• Monitor shared inboxes, reply using established templates, and route requests to the right person.
• Organize and maintain internal documentation, spreadsheets, and standard operating procedures.
• Assist the Founders and leadership team with administrative and operational support as needed.
• Send recurring reminders and communications, such as compliance and process refresher emails.
• Update KPI metrics and reporting spreadsheets on schedule.
• Organize employee engagement logistics such as team lunches, birthday and anniversary recognition, and holiday events.
• Provide marketing support on a variety of initiatives.
• Help keep documentation and standard operating procedures organized and up to date.
• Respond to administrative requests from team members promptly and thoughtfully.
• Pitch in on stretch projects and cross-functional work as needed, wearing many hats in a fast-paced, lean, and agile environment.

Qualifications

• 1–3 years of experience in an administrative, coordination, or operations role, ideally in a fast-paced startup or professional services setting.
• Bachelor's degree in Business or a related field, or equivalent experience.
• Legally eligible to work in Canada.
• Strong written and verbal communication skills.
• Tech-savvy and comfortable with tools like Google Workspace, project management platforms, and other work management software.

Requirements

• Organized and thrives on structure; meets deadlines with ease.
• Dependable, trustworthy self-starter who takes pride in doing excellent work.
• Highly resourceful with a love for solving problems.
• Affinity for following and improving scalable, efficient, and effective processes and workflows.
• Scheduling, organizing, and prioritizing skills with exceptional attention to detail.
• Ability to thrive in a remote-first environment and stay connected while working from home.
• Available to work in ET or AT time zones for real-time collaboration.
• Growth mindset; always learning, adapting, and ready to take on new challenges.
• Genuine care for making life easier for those around you.

Benefits

• Work from home anywhere in Canada with permanent remote full-time status.
• Opportunities for continuous growth and career advancement.
• Competitive salary based on your skills and experience.
• Performance-based bonuses.
• 100% paid premiums for health, dental, and vision insurance.
• Ample vacation time and standardized public holidays across Canada.
• New employee toolkit that contains everything you need to do your job well (includes a company laptop, a second monitor, and a dozen other useful items).
• Mental health support through inConfidence and the Calm app.
• Mobile phone allowance to help cover part of your monthly bill.
• Regular team-building fun including team games, lunches, happy hours, competitions with prizes, and more.
• Challenging and rewarding work that has a real impact on the financial health of Canadians.