[Hiring] Administrative Associate @Valatam

Role Description

We're looking for a 100% remote Administrative Associate to join our team. If you have experience supporting executive teams or clients across Latin America and you're ready to move beyond basic support into independently managing workflows, this role is for you. You'll play a key part in keeping operations running smoothly and serve as a reliable point of contact day-to-day.

• Optimize process documentation and maintain accurate, high-quality institutional records.
• Structure and organize file systems in Google Drive so the whole team can access what they need, friction-free.
• Lead data entry initiatives, safeguard data integrity, and generate internal reports that drive decision-making.
• Proactively manage executive correspondence, including high-level email management and communication with clients and vendors.
• Conduct independent research and handle sensitive or complex documentation.
• Take on additional specialized administrative tasks to support team goals.

Qualifications

• Fluent English (C1/C2) and Spanish.
• 3 – 5 years of experience in administration or virtual assistance.
• Proficiency with Google Workspace and Microsoft Office.
• Excellent communication and problem-solving skills.
• Quiet home office, stable internet (≥ 10 Mbps down / 2 Mbps up), and backup connection.
• Bachelor’s or Associate’s degree preferred.

Requirements

• Annual pay increments.
• Discretionary client bonuses (80 % of clients award year-end bonuses).
• 7 U.S. federal holidays + 4 paid PTO days.
• Monthly medical insurance stipend (after meeting eligibility criteria).
• Birthday / Anniversary bonuses + Gym / Wellness allowance.
• Unlimited online fitness classes + company events & Christmas celebrations.

IMPORTANT

We would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.

If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role.