[Hiring] Administrative Assistant IV @Affirm

Role Description

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. You will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

• Support two Senior Executives with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation, such as:
  • Calendar event creation
  • Drafting agendas
  • Creating slide decks
  • Communicating with meeting attendees in advance of the meeting
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event coordination, including team operations for team building events and working onsite/offsite meetings
• Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart
• Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
• Additional administrative functions such as:
  • Submitting expense reports (via Navan)
  • Travel coordination (also via Navan)
  • Preparation of documents and presentations (using Google Suite and Microsoft Office)
  • Basic team travel and expense budget reconciliation
  • Ad-hoc special projects
• Demonstrates curiosity and a growth mindset toward emerging AI technologies
• Familiarity working with engineering teams is desirable, but not required

Qualifications

• 2-4 years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Demonstrates confidence and sound judgment by professionally challenging requests when appropriate
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Requirements

• Pay Grade - I
• Equity Grade - 3
• USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $165,000
• USA base pay range (all other U.S. states) per year: $101,000 - $151,000
• Please note that visa sponsorship is not available for this position.

Benefits

• Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount

Company Description

Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office.

We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.