[Hiring] Administrative Assistant III @Maryland Department of Transportation

Role Description

The MPA is seeking a detail oriented and collaborative Administrative Assistant working within Facility Operations. This position provides clerical and administrative support for the Facility, Fleet and Crane Maintenance departments, which includes all timekeeping responsibilities.

Essential Duties and Responsibilities:

• Collecting, reviewing, and verifying timesheets
• Tracking employee leave balances
• Receiving and entering pay and leave coding into the timekeeping system (MTrack)
• Maintaining and filing leave slips for all Facility Operation departments
• Providing direct administrative support to the Deputy Director, Office Manager, and other members of the maintenance management/supervisory team
• Maintaining a Purchasing Credit Card and monthly reconciliation of invoice payments
• Collecting and distributing various logs for billing and record keeping
• Creating and managing various schedules
• Assisting in interview process (including scheduling, sitting on interview panels, coordination, and other related items)
• Tracking and completing work orders through Maximo system
• Generating and distributing reports

The current vacancy exists at the Dundalk Marine Terminal. This position reports directly to the Office Manager.

Qualifications

• Graduated from a standard high school or possession of a high school equivalency certificate
• Five (5) years of experience in secretarial work
• Excellent organization skills
• Ability to provide excellent customer service skills
• Ability to work in a fast-paced environment
• Ability to manage multiple priorities

Requirements

• Applicants may substitute additional secretarial or clerical experience on a year-for-year basis for the required education
• Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience
• U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the required education and experience on a year-for-year basis
• Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position

Benefits

• Generous and competitive benefits package
• Continued training and development provided by the MPA
• Tuition reimbursement available per MPA procedures and TSHRS policy

Application Process

Please apply on-line at https://www.governmentjobs.com/careers/mdotmd . RESUMES CANNOT BE SUBSTITUTED FOR THE ONLINE EMPLOYMENT APPLICATION. Paper applications (Form DTS1) will not be accepted for this recruitment. All applications must be received by 11/11/26.

Additional Information

• The State of Maryland is dedicated to a drug-free workplace; employees are subject to the State's Substance Abuse Policy, including possible drug testing
• Selected candidate(s) may be subject to background and reference checks
• The incumbent in this position may be a member of a collective bargaining unit
• For education obtained outside the U.S., proof of the equivalent American education is required at the time of application
• The Maryland Port Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints
• All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986
• WE ARE AN EQUAL OPPORTUNITY EMPLOYER. MPA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation
• Reasonable Accommodations for persons with disabilities will be provided upon request
• Appropriate auxiliary aids and services for qualified individuals with disability will be provided upon request