[Hiring] Administrative Assistant @Laukoa

Role Description

The successful candidate will thrive in a fast-paced workplace with a talented and committed group of professionals, making a difference working daily on high profile, important government projects.

Duties and Responsibilities

• Create procurement and vendor requests, coordinate the process until under contract.
• Assist with all applications of Microsoft including spreadsheets, documents in Word, MS Teams calls and file maintenance, various tracking spreadsheets, supplies.
• Assist Project Managers with editing, and formatting of various correspondence.
• Take meeting notes in Teams calls, prepare meeting minutes and distribute.
• Support project managers, monitors, and Environment Team members with expense report entry and other tasks as needed.
• Coordinate work schedules on calendars, internal and external meetings and calls.
• Work effectively with the project team, clients, internal staff, and subcontractors.
• Create and maintain electronic filing/folders on company server.
• Required to sign non-disclosure agreement for certain projects.
• Preparing communications, such as memos, emails, invoices, monthly status reports, after action reports, and correspondence.
• Assist with paperwork needed for new hires as well as associated vetting process (I-9 verification; collection and distribution of forms, etc.).
• Help with mobilization of new monitors such as booking flights, arranging for a truck rental; booking lodging if needed.
• Perform other professional administrative duties as assigned.

Qualifications

• B.A. or B.S degree in any field
• At least five years of previous administrative experience
• Strong writing skills

Benefits

• Medical, dental, and vision insurance
• 401(k) program with employer match
• Paid vacation and sick leave
• Employer-paid basic life and AD&D insurance
• Employee Assistance Program
• Flexible work environment
• Voluntary benefits including critical illness coverage, accident insurance, identity theft coverage, pet insurance, and more