[Hiring] Administrative Assistant @Hennepin Healthcare

Role Description

We are currently seeking an Administrative Assistant to join our Compliance team. This full-time role will work days and is open to remote work.

Purpose of this position:

• Under general supervision, provides administrative support to a department and leadership staff.
• Performs work involving technical or complex administrative tasks requiring excellent communication skills, considerable independent judgment, and the ability to be flexible in a fast-paced environment.
• Represents the department and the organization to internal and external customers.

Responsibilities

• Provides administrative support to a department and leadership, including arranging meetings, transcribing, and developing documents.
• Provides staff and leadership support in planning and executing department goals and strategies.
• Acts on behalf of the leadership team to manage calendars, communications, travel, and meeting arrangements in a timely manner.
• Greets visitors to the department and answers general support calls from internal contacts and vendors. Directs visitors/calls as appropriate and resolves issues with little guidance.
• May assist in the onboarding of new employees to the department, including submitting IT requests and maintaining accurate employee records for the department.
• Maintains accurate versions of department organizational chart.
• Works closely with team members to produce presentations, proposals, reports, letters, and other materials as needed.
• Tracks, inputs, and maintains department data and information as instructed.
• Submits requests and maintains appropriate levels of office supplies and necessary department equipment, materials, and tools.
• Provides project support as needed.
• Provides customer service to hospital personnel in a timely, professional manner.
• Serves on administrative and/or cross-departmental teams and task forces as assigned.
• Performs other duties as assigned.

Qualifications

• High school graduate.
• 4-6 years of relevant administrative experience -OR- an approved equivalent combination of education and experience.
• Associates Degree (preferred).
• Experience in a healthcare setting (preferred).

Requirements

• Ability to work independently with limited guidance.
• Ability to adapt to change and changing priorities.
• Ability to communicate in a professional, clear, succinct, and tactful manner, both verbally and in writing.
• Experience in computer applications, e.g., Microsoft Word, Excel, Outlook, and PowerPoint.
• High level of interpersonal skills and the ability to communicate with people at all levels of the organization.
• Ability to manage a workload involving multiple activities and tight deadlines.
• Confident ability to exercise independent judgment and maintain confidentiality of materials and information.