[Hiring] Administrative Assistant @Veta Virtual

Role Description

As an Administrative/Executive Assistant, you will be the steady, organized support that keeps a client's work moving forward. You will work directly with managers, executives, and teams, and you will own the details so they can focus on the big picture. Your day to day will involve:

• Tracking projects, tasks, and deadlines, sending friendly reminders, and following up until each item is closed.
• Drafting, proofreading, and sending polished emails, memos, and updates for teams and clients.
• Preparing reports, presentations, and documents, and keeping information organized and ready to use.
• Coordinating meeting logistics from start to finish, including agendas, materials, notes, and action items.
• Coordinating with vendors, contractors, and external partners on behalf of your team.
• Keeping digital files, spreadsheets, and databases clean, current, and easy to find.
• Managing calendars and scheduling internal and external meetings across time zones, and spotting conflicts before they cause problems.
• Supporting travel arrangements, event planning, and expense tracking as needed.
• Handling confidential business information with care and discretion.
• Solving small problems before they become big ones. You are the calm in the storm!

Qualifications

• 2+ years of experience in an administrative, executive assistant, or virtual assistant role.
• Exceptional organization, time management, and attention to detail, with the ability to manage many priorities at once without dropping details.
• Excellent written and verbal communication in fluent, near-native English. Your tone is clear, professional, and friendly.
• A proactive mindset. You see what needs to get done, and you make it happen.
• Proven discretion with confidential and sensitive information.
• Confidence with Google Workspace and Microsoft Office, and a quick learner of new tools.
• Comfort working in a fast-paced environment where priorities can change quickly.
• A reliable home office setup, including high-speed internet and a quiet workspace.
• Full-time availability aligned with US business hours.
• To be considered for this role, you must currently be based in Latin America (LATAM) or Europe.

Requirements

• Experience supporting multiple teams, managers, or projects at once.
• Experience with business travel, event coordination, or expense reporting.
• Comfort using AI tools to draft, organize, and work faster.
• Experience working in a fully remote company.

Benefits

• Competitive monthly compensation in USD.
• A minimum of 10 paid days off per year, plus applicable holidays.
• 100% remote work from anywhere in LATAM or Europe.
• Opportunities to grow your skills and build your career with trusted Veta Virtual clients.
• A supportive, people-first culture where your contributions matter.