[Hiring] Administrative Assistant @Commonwealth of Massachusetts

Role Description

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Malden Office. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court.

We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.

Responsibilities

• Opening and closing cases, including running conflict checks;
• Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;
• Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;
• Providing telephone and reception services;
• Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;
• Other duties as assigned.

Qualifications

• Highly organized, creative, and detail-oriented;
• Enjoys interacting with people in a friendly work environment;
• Strong communication, organizational, and detail skills;
• Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency;
• Ability to work as an effective team member;
• Flexibility, and strict adherence to confidentiality;
• Typing skill of 50 to 60 wpm preferred;
• Familiarity with advanced Word formatting and editing, and Microsoft Excel;
• Legal office experience a plus;
• Foreign language skills are strongly preferred.

Requirements

• At least one year of full-time, or equivalent part-time, experience in administrative work; or any equivalent combination of the required experience;
• An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience;
• Access to home internet access sufficient to work remotely.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies.