[Hiring] ABA Scheduling Coordinator @Catalyst Behavior Solutions

Role Description

Catalyst Behavior Solutions is looking for a part-time Scheduling Coordinator for our Farmington, UT team! This position will be remote and requires:

• Puzzling skill
• Critical thinking
• Ability to manipulate multiple pieces of information simultaneously
• Strong communication skills

If you have prior experience scheduling for any large group of medical providers and enjoy the process of putting pieces of a puzzle together, then we want to work with you!

What would you do?

• Receive and relay daily communication about schedule changes.
• Handle all day-of cancellations from clients and staff while working to reschedule or coordinate fill-ins based on direction from our Behavior Analysts.
• Create the permanent seasonal schedule based on communication from our Director of ABA Operations, Behavior Analyst team, client availability, and staff availability.
• Update patient and staff availability in Central Reach and maintain up-to-date records.
• Maintain weekly and monthly attendance reports for clients and report issues or patterns to the appropriate director.
• Modify and update patient schedules as necessary.
• Address concerns with filling schedules/communication directly with our Director of ABA Operations.
• Assist in evaluating the staffing needs per location.
• Communicate all schedule changes to Behavior Analysts, RBTs, and program directors as needed.
• Work with our billing/auditing team to address any gaps in time on staff timesheets and daily billing for clients.
• Other duties as assigned.

Qualifications

• High school diploma or GED.
• Proficient in software systems, Excel, Teams, and cloud-based Microsoft programs.
• Past experience training or managing a scheduling team is preferred.
• Past work history with ABA scheduling is strongly preferred.
• Excellent critical thinking, communication, and interpersonal skills.
• Ability to multi-task and have high attention to detail.
• Computer literacy skills including Outlook and Microsoft Office programs.

Requirements

• Must have access to a reliable high-speed internet connection (Catalyst will provide a company computer for this position).
• Applicants must be available between 7 am - 10 am MST M-F and for at least 30 minutes at the start of each scheduling block. All remaining hours can be on your own schedule and timeline!
• This position will start at 25 hours per week.

Benefits

• Competitive Pay & Annual Raises
• 7 Paid Holidays for eligible employees
• Team-Oriented Work Environment
• Competitive PTO for eligible employees
• Full Benefits Package for eligible employees
• Flexible Schedule
• Remote Work
• Opportunities for Advancement and Additional Duties/Hours