[Hiring] Virtual Assistant (Bookkeeping / Account Management and Payroll) @Hunt St

Role Description

Looking for Philippines-based candidates for the role of VA (Bookkeeping / Account Management and Payroll). This full-time Virtual Assistant role provides dedicated support across an Australian construction and property development businesses.

• Compensation range: $1,500 AUD - $2,200 AUD / Monthly
• Engagement type: Independent Contractor Agreement
• Work Schedule: Align with AU business hours (approx. 8 AM - 4 PM, Monday to Friday) with flexibility in time management.

The position is split between finance and accounting administration and general operational/admin support. The role focuses on:

• Managing day-to-day outgoing and incoming payments
• Cashflow tracking up to 6, 12, and 18 monthly projections
• Ensuring all finance-related computer systems are filed correctly daily

The ideal candidate is highly organised, detail-oriented, and tech-savvy.

Qualifications

• Previous experience in finance, accounting, or bookkeeping with an Australian business
• Strong knowledge of Australian accounting/tax requirements
• Excellent written and spoken English, able to correspond verbally professionally with staff, clients, and suppliers
• Highly organised and reliable, able to own repetitive but critical processes and juggle competing priorities across three businesses with minimal supervision
• Comfortable with Microsoft Office and cloud-based business systems
• Fast learner of new software systems and a willingness to work on differing tasks and computer systems

Requirements

• Run and support weekly payroll and supplier invoices across the construction and development entity, meeting Australian payroll deadlines accurately and on time
• Collect, chase, and reconcile site timesheets/daycards each week, and prepare and issue client invoices in Xero
• Own accounts-receivable follow-up: proactively chase outstanding debtors and keep AR ageing under control
• Assist with bank reconciliations, month-end tasks, and keeping financial records accurate in Xero
• Create cashflow projections in Microsoft Excel for up to 18 months based on estimated costs during construction programme
• Weekly meetings with Director regarding weekly expenditure and projected expenditure and cashflow
• Track all construction and development expenses and update computer systems weekly
• Manage insurance administration across both entities — renewals, certificates of currency, and claims paperwork
• Assist the 2 Directors with calendar, emails, and administrative work
• Track and renew group compliance and licences (e.g., labour-hire licences, insurances, registrations)
• Support worker onboarding and inductions, and keep subcontractor and supplier documentation and compliance records up to date
• Coordinate immigration/sponsorship paperwork and related staff documentation where required
• Handle recurring ordering and logistics — uniforms/PPE, tools, and general office/site supplies
• Manage inbox, calendar, and document-filing support for the MD and state managers, and coordinate meetings and travel
• Take on ad hoc admin projects and continuously look for ways to streamline workflows, including with AI tools like Claude
• Drafting and updating construction constructs with suppliers as per the Directors' instructions
• Setting up and following AI systems for business efficiency and integration

Work Arrangement & Expectations

• This is a remote role that will be set up as an independent contractor engagement
• Successful candidates will be expected to disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)