[Hiring] Specification Writer @Hubexo

Role Description

We are seeking an experienced Specification Writer to develop, coordinate, and manage high-quality architectural specifications for a diverse range of clients and building projects. The successful candidate will bring strong technical knowledge of construction materials, building systems, industry standards, and contract documentation.

• Collaborate closely with owners, architects, developers, engineers, consultants, manufacturers, and project teams to translate design intent and technical requirements into clear, accurate, and coordinated specifications.
• Play a client-facing role, helping develop project opportunities, prepare proposals, build strong client relationships, and ensure successful delivery of specification services.

**This position is 100% remote; Candidate must live in one of the listed Provinces of Canada to be considered for employment: Alberta, British Columbia, Ontario.

Key Responsibilities

• Prepare, edit, coordinate, and maintain comprehensive architectural specifications for projects of varying size, type, and complexity across Canada.
• Develop project specifications using industry-standard formats, including MasterFormat and SectionFormat.
• Review architectural and other discipline drawings, schedules, design documentation, and consultant information to ensure specifications are complete and coordinated.
• Work collaboratively with project teams throughout design and documentation phases.
• Research and evaluate building products, materials, systems, standards, and manufacturers.
• Identify discrepancies, omissions, and coordination issues between drawings and specifications.
• Develop and maintain office master specifications, templates, technical standards, and specification libraries.
• Incorporate applicable building codes, standards, sustainability programs, and accessibility requirements into project specifications.
• Provide technical guidance to project teams regarding product selection and specification strategy.
• Review manufacturer product information for compliance with project requirements.
• Support tender, procurement, and construction administration activities.
• Monitor changes to codes, standards, products, materials, and construction practices.
• Mentor and provide technical guidance to junior specification writers.
• Help establish and continuously improve specification-writing processes and quality-control procedures.
• Prepare project proposals, scopes of work, and fee estimates for specification services.
• Support business development activities by identifying and pursuing new project opportunities.
• Build and maintain strong, positive relationships with clients and industry partners.
• Manage client expectations and ensure high-quality project deliverables.

Qualifications

• Certified Specification Practitioner (CSP) designation required.
• Minimum 3 years of professional experience writing architectural specifications.
• Strong knowledge of Canadian construction documentation, materials, products, systems, and contract types.
• Demonstrated experience preparing architectural specifications and coordinating specifications across multiple disciplines.
• Strong working knowledge of MasterFormat, SectionFormat/PageFormat, and industry specification practices.
• Understanding of applicable Canadian building codes and construction standards.
• Ability to interpret architectural and engineering drawings.
• Strong research and technical writing skills with exceptional attention to detail.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Excellent written, verbal, and client-facing communication skills.
• Strong collaboration skills.

Preferred Qualifications

• Registered Specification Writer (RSW) or Certified Specification Practitioner (CSP).
• Knowledge of the construction industry, industry standards, and building codes.
• Exemplary interpersonal skills with team members and various design disciplines.
• Detail-oriented, organized, hardworking, with a team player attitude.
• Experience working within an architectural, engineering, or multidisciplinary design organization.
• Experience developing and maintaining master specification libraries.
• Familiarity with specification-writing and construction-documentation software.
• Experience with BIM/Revit-based project workflows.
• Knowledge of sustainable design standards and emerging construction technologies.
• Experience preparing proposals and supporting business development activities.
• Existing relationships within the Canadian architecture, engineering, or construction community.
• Additional industry certifications or involvement with specification and construction-industry organizations.
• Experience in sustainable design/LEED.
• Ability to work independently and meet deadlines.

Compensation & Benefits

• Base salary: $100,000 CAD per year.
• Remote flexibility.
• 4 Weeks paid time off.
• 13 company holidays.
• Get your birthday off.
• Half Day Christmas Eve.
• Eligibility to participate in the Company’s health/dental/vision and life insurance program.
• Eligibility to participate in the company's group Retirement program after twelve months of continuous employment.
• A collaborative culture that lives its values.