[Hiring] Travel Administrative Assistant @Exclusively Remote Gibor Group

Role Description

We are looking for a highly organized and detail-oriented Travel Administrative Assistant to support our luxury travel advisors and concierge team. This role focuses on administrative coordination, itinerary preparation, supplier communication, documentation, and ensuring every client journey runs seamlessly. This is an excellent opportunity for someone who enjoys working behind the scenes, thrives in a fast-paced environment, and has a passion for luxury travel.

• Provide administrative support to the travel advisory team.
• Prepare professional travel itineraries and client documentation.
• Coordinate hotel, flight, villa, transportation, and activity confirmations.
• Liaise with luxury hotels, travel suppliers, and service providers worldwide.
• Maintain accurate client records and booking information.
• Monitor reservations and ensure all travel details are correct.
• Handle travel-related documentation and invoicing support.
• Respond to emails and client requests promptly and professionally.
• Update CRM systems and maintain organized digital files.
• Assist with last-minute itinerary changes and travel logistics.
• Support the concierge team with daily administrative tasks.

Qualifications

• 2+ years of administrative or travel coordination experience.
• Amadeus & Sabre experience is required.
• Previous experience within a travel agency, luxury hospitality, concierge service, or tourism industry is highly advantageous.
• Exceptional organizational and multitasking skills.
• Excellent written and spoken English.
• Strong attention to detail.
• Professional communication skills.
• Proficiency in Microsoft Office and Google Workspace.
• Comfortable learning new travel booking and CRM systems.
• Ability to work independently in a remote environment.
• Reliable fibre internet and backup power.
• Own laptop or desktop computer.

Requirements

• Experience with luxury travel or concierge services.
• Knowledge of GDS systems such as Sabre is advantageous but not essential.
• Experience preparing travel itineraries.
• Familiarity with CRM software and booking platforms.

What We're Looking For

• Highly organized and proactive.
• Calm under pressure.
• Strong problem-solving skills.
• Customer-service driven.
• Professional and discreet.
• Passionate about luxury travel and exceptional service.
• Able to manage multiple priorities while maintaining accuracy.

Benefits

• Fully remote position.
• Work with an international luxury travel brand.
• Dynamic and supportive team.
• Opportunity to grow within the luxury travel industry.