[Hiring] Emergency Response Team Supply Chain Coordinator @International Rescue Committee

Role Description

The Emergency Response Team is a specialized group within the Emergency Unit, and members are deployed to either support existing country programs in their emergency response or to initiate a new program in the crisis zone. The overall responsibility of the team is to rapidly and effectively design, develop and manage the IRC’s on-site humanitarian response to meet the immediate needs of the affected population. The ERT is also responsible for supporting the transfer of responsibilities and knowledge to the long-term staff to ensure the continuity of IRC programming and operations. All IRC ERT staff are expected to be deployed in the field, either in an emergency or roving capacity, for up to 65% of the time and must be able to deploy to the site of an emergency within 72 hours of notification.

The IRC ERT Supply Chain Coordinator provides leadership and direction to ensure an effective, high-quality, and timely emergency supply chain response, coordinating across components such as:

• Procurement
• Warehousing and inventory
• Fleet and logistics
• Medical/pharmaceutical supply chains in emergency and outbreak responses

The ERT SC Coordinator reports to the Director, Emergency and Health Supply Chain on an ongoing basis and during periods of non-deployment. During emergency deployments, ERT staff work under the direction of IRC's Emergency Response Director or the designated country/regional emergency lead, with technical backstopping provided by the Director, Emergency and Health Supply Chain in the Emergency Unit.

Qualifications

• Fluency in both written & spoken French & English required
• Advanced Degree, 3-6 years or more of progressive Supply Chain professional experience or equivalent education and experience
• Proven experience developing and managing supply chain/logistics functions in an INGO, including in emergency/conflict areas
• Demonstrated success as a Supply Chain leader across all disciplines including planning, procurement and logistics
• Demonstrable knowledge and experience in medical logistics and the procurement, storage, transport and distribution of pharmaceuticals
• Broad knowledge and experience in Supply Chain strategies, market analysis techniques, procurement and contracting, vehicle and fleet management, inventory, property and asset management
• Demonstrated skills in building strong teams and establishing new operations, including strong ability to communicate and work effectively with senior management, operating and program staff and functions
• Proven leadership of multi-disciplinary, cross-cultural teams, with strong mentoring, coaching, motivational, and team-building skills
• Demonstrated commitment to inclusion and fair treatment of staff, and ability to identify and address barriers to inclusion for marginalized groups in emergency response
• Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units
• Proven experience in remote management
• Strong financial management and budgeting skills
• Strong computer, radio and communication equipment skills, and licensed and able to drive manual transmission, 4WD vehicles
• Resilient, organized, hard-working, with positive attitude
• Bilingual English and French mandatory; Arabic and Spanish advantageous

Requirements

• Provide technical oversight of all Supply Chain functions for emergency response
• Ensure that processes follow IRC GSC standard operating procedures in all aspects as followed
• Contribute to field leadership, EmU SAP IP and GSCs strategic workplans
• Be a voice for the supply chain team within the unit
• Where applicable, gap fill or provide extra capacity to in-country teams
• Be a Subject matter expert (SME) in IRCs ERP, Integra, training and mentoring supply chain and program staff
• Proactively participate in Project Cycle Meetings
• Prepare and maintain emergency procurement plans
• Ensure that supply chain department is well staffed and roles and responsibilities of each have clear job description
• Ensure compliance to IRC and donor policies for all goods and services procurement
• Review and utilize the Procurement contracts (MPA, MSA) in place for the purchases of goods and services
• Ensure the implementation of GSC procurement and contracting SOPs
• Ensure the accuracy of GSC data collected
• Disseminate through trainings the existing procurement process
• Ensure all required procurement documents are included in waivers request files
• Manage all waivers with details of the emergency procurement circumstances
• Ensure the existence of segregations of duties in the procurement functions during the emergency deployment
• Ensure the program requirements for supplies of items and services are timely met
• Ensure the end-to-end procurement processes are conducted through IRCs ERP System, Integra
• Follow the Pharmaceutical Quality Assurance Policy in procurement and delivery of medical commodities
• Implement IRC inventory policies during the emergency support for all Project Items
• Ensure the grant inventory report is accurate
• Ensure the warehousing safety and security requirements are in place
• Ensure the assets maintenance plans are in place as per IRC policies
• Ensure the vehicle safety policies are in place and followed
• Develop effective fuel consumption management tools
• Ensure the fleet legal status is updated
• Ensure the vehicle monthly reports are regularly issued
• Ensure the driver management policy is developed and followed
• Ensure every new starter in the SC team receives 90-day objectives
• Develop accurate staff development plans
• Set each team members' objectives following the organizational unit visions
• Ensure all SC staff are trained to standard
• Identify and set mitigation plan to handle Supply Chain risks
• Ensure compliance to IRC and donor policies in the procurement and distribution of program supplies and assets
• Lead in donor and IRC Internal Audit process of the SC department
• Work with the Emergency Unit and high risks country programs to implement emergency preparedness
• Champion a culture of effective and respectful partnerships
• Manage the implementation of action items in the Supply Chain sections of partner support plans

Benefits

• Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.