[Hiring] Business Development Administrator @Trinity Solar

Role Description

The Business Development Administrator provides comprehensive administrative, reporting, and operational support across field marketing, retail programs, purchased leads, events, and community initiatives. This role supports day‑to‑day coordination, reporting, vendor oversight, and internal communication to ensure consistent execution of business development and outreach efforts. Responsibilities are managed collaboratively across a cross‑trained team, with the ability to support multiple functional areas and provide coverage as needed to maintain continuity during PTO or absences. The position plays a key role in supporting organizational initiatives, maintaining operational standards, and ensuring alignment across internal teams.

Supervisory Responsibilities

• None

Team Collaboration & Cross‑Training

• Responsibilities are managed collaboratively across a team, with individual team members maintaining specific areas of focus.
• Team members are cross‑trained across core functions to ensure continuity, knowledge sharing, and operational stability.
• Ability to step in and support teammates as needed, including providing coverage during PTO, absences, or peak workloads.
• Maintain flexibility and teamwork to ensure consistent support, timely execution, and minimal disruption to operations.

Additional Support & Continuous Improvement

• Assist with special projects and initiatives as assigned.
• Identify opportunities for process improvements and increased operational efficiency.
• Support training coordination, onboarding materials, and internal knowledge sharing.
• Maintain professionalism, confidentiality, and data accuracy across all responsibilities.

Required Skills/Abilities

• Position is fully remote.
• Extremely professional with a customer-oriented mindset.
• Personable and positive attitude needed.
• Must be self-driven & highly motivated.
• Advanced knowledge of Microsoft Office Suite is required (Word, Excel, PPT, Access, Outlook).
• Excellent communicator, high attention to detail, and very organized.
• Must have great time management skills and the ability to prioritize.
• Work extremely well under pressure and thrive working in a fast-paced environment.
• Proven track record setting and achieving goals.
• Experience using Salesforce is a plus.

Duties/Responsibilities

• Field Marketing Support
  • Support the preparation, maintenance, and distribution of standard reports, dashboards, and operational summaries.
  • Assist with routine audit activities, internal controls, and general compliance tracking.
  • Provide administrative and operational support for field marketing initiatives and day‑to‑day processes.
  • Help maintain documentation, standard operating procedures (SOPs), and reference materials for field teams.
• Retail Program Support
  • Assist with retail program reporting, performance tracking, and documentation.
  • Support scheduling, preparation, and follow‑up for retail program meetings.
  • Coordinate updates, materials, and communication related to retail partner programs.
  • Help ensure consistency in program execution and reporting across locations.
• Purchased Leads Support
  • Support general oversight of purchased‑lead processes, including vendor relationships and call reviews.
  • Monitor basic performance indicators (conversion rates, contact rates, data quality) and escalate trends or concerns as appropriate.
  • Assist with maintaining lead data accuracy and addressing routine quality or compliance issues.
  • Coordinate with internal teams when operational adjustments or process updates are required.
  • Maintain organized tracking of purchased leads for internal reference and reporting purposes.
  • Review, reconcile, and submit vendor invoices for approval.
  • Assist with documentation of vendor performance and service‑level expectations.
• Administrative Communication & Coordination
  • Monitor shared email inboxes and ensure timely routing and response of incoming communications.
  • Assist with meeting preparation, agenda creation, documentation, and follow‑up actions.
  • Coordinate requests and communication between internal departments and external partners.
  • Support administrative processes related to internal initiatives, events, and cross‑functional coordination.
• Budget & Financial Coordination
  • Assist with routine budget tracking, expense monitoring, and basic reconciliation activities.
  • Support coordination with internal finance teams on standard administrative and reporting matters.
  • Help maintain accurate records related to marketing spend, vendor costs, and event expenses.
• Incentive & Event Planning Support
  • Provide administrative support for internal incentive programs and recognition initiatives.
  • Assist with tracking performance metrics tied to incentives and promotions.
  • Support program communication, documentation, and post‑initiative reporting.
• Corporate Event Support
  • Provide administrative assistance for all approved corporate events.
  • Track event schedules, participation, expenses, and reporting metrics.
  • Coordinate with Sales Admin and local offices to support event staffing and logistics.
  • Assist with post‑event follow‑up, reporting, and documentation.
• Community Program Support
  • Support administrative tasks related to community and outreach programs.
  • Assist with documentation, tracking, and reporting of community initiatives.
  • Help coordinate routine communication between internal teams, partners, and community organizations.

Education and Experience

• At least 3 years of experience supporting a team in an administrative capacity.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

Company Description

Trinity Solar Inc. is an Equal Opportunity Employer committed to diversity in the workplace. Consistent with that goal, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, gender identity or any other category protected by applicable federal, state or local laws.