[Hiring] Virtual Events Coordinator @Ruvixx

Role Description

We are seeking a highly organized Virtual Events Coordinator to serve as the operational backbone of our event portfolio. Reporting to the Director of Events, you will lead logistics, manage platforms, and ensure flawless execution. This is a role for a proactive problem-solver who loves technology and details.

• Logistics Leadership: Lead coordination for virtual, hybrid, and in-person events from conception to completion.
• Platform Management: Build, customize, and manage event websites and registration platforms (experience with Swoogo or Whova is a massive plus).
• Data Mastery: Maintain rigorous accuracy across Excel trackers and CRMs, ensuring every attendee is accounted for.
• Communication Central: Serve as the primary point of contact for inquiries, coordinating timelines with marketing, design, and data teams.
• Reporting: Develop comprehensive dashboards and post-event resources to measure success.

Qualifications

• Minimum 1 year in Project Coordination, Event Coordination, or a high-level operational role.
• C2 Level English (or higher) is non-negotiable. You must have native-level fluency for client-facing communication.
• Bachelor’s degree required (Marketing, International Relations, or Design preferred).
• Proven experience with virtual event platforms (Swoogo, Whova, EventUp).
• You must be comfortable with Excel formulas, filters, and pivot tables.
• Exceptional multitasking abilities, meticulous attention to detail, and a strong sense of accountability.

Requirements

• Experience with PM tools (Asana, Trello, Jira) and CRMs (Salesforce, HubSpot) is preferred.
• Working knowledge of CSS for event page customization is a bonus.

Benefits

• Full-Time Independent Contractor structure.
• Long-term 2-year contract (renewable).
• The first 3 months are a paid trial period at $800 USD/month.
• Upon successful review after 3 months, compensation increases to $1,000 USD/month.

Company Description

Ruvixx is a dynamic, forward-thinking organization specializing in world-class virtual, hybrid, and in-person events. We don't just manage events; we create seamless, immersive experiences for global audiences. When you join us, you aren't just taking a job; you are joining a culture that values ownership, precision, and high-quality results. We offer a fully remote environment where you can work from anywhere in Latin America, collaborating directly with senior leaders to drive projects across international borders.