[Hiring] Traffic Coordinator, Mid @Acentra Health, LLC

Role Description

Acentra Health is looking for a Traffic Coordinator, Mid to join our growing team.

The purpose of this position is to process marketing, communications, and creative work requests, assign resources, manage project schedules and cross-functional handoffs, and traffic translation and printing projects.

Job Responsibilities:

• Build request forms and manage the request queue, validating information, scope, and requirements.
• Prioritize work against department goals, service level agreements, and capacity.
• Build and maintain project timelines and production calendars for campaigns, content, design, video, web, and email.
• Sequence workflows across strategy, copy, design, quality assurance, and delivery.
• Assign work based on roles, skills, bandwidth, and deadlines; flag gaps early.
• Coordinate freelancers/partners as needed.
• Standardize processes, templates, and stage gates.
• Ensure timely legal, brand, and compliance reviews and proper version control.
• Run stand-ups, publish status reports, and keep stakeholders aligned on scope, risks, and changes.
• Facilitate approvals and gather clear, actionable feedback.
• Route proofs, track changes, and ensure assets meet specs for channel delivery (web, social, email, paid, print, events).
• Partner with team members for smooth handoff to deployment and measurement.
• Monitor throughput, cycle times, and bottlenecks; recommend process and tooling improvements.
• Ensure standardized filing and naming conventions and proper archival of files.
• Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules.

Qualifications

• Bachelor’s degree (Marketing, Communications, Advertising, Design, Business, or related field) and at least 3 years managing creative/marketing workflow in-house or at an agency, or 6 years relevant business experience in lieu of degree.
• Proficiency in standard software applications (Microsoft Word, Excel, Access, PowerPoint, Project, Visio, SharePoint; Tungsten/Kofax; etc.).
• Proficiency with project management tools such as Workfront, Asana, Wrike, Monday, or Workzone.

Requirements

• Ability to work within deadlines and under pressure.
• Excellent project management, communication, interpersonal, and stakeholder management skills.
• Excellent verbal and written communication skills.

Benefits

• Comprehensive health plans.
• Paid time off.
• Retirement savings.
• Corporate wellness.
• Educational assistance.
• Corporate discounts.
• And more.