[Hiring] Senior Project Manager @Rhombus Services LLC

Role Description

We are seeking a highly organized and strategic Senior Project Manager to join our operations leadership team. This role requires a dynamic professional capable of overseeing massive multi-site retail and AV rollouts from initial proposal to final invoice. You will serve as the hub of your projects—coordinating field technicians, managing supply chain logistics, building estimates, and collaborating with our internal accounting and business development teams to ensure seamless execution and profitability.

Key Responsibilities

• Project Planning & Execution
  • Plan, schedule, and execute complex, high-volume multi-site rollouts (ranging from 100 to 1,500+ locations) for enterprise retail and corporate clients.
  • Develop aggressive but realistic project timelines, capacity plans, and installation paces to meet strict client deadlines.
  • Coordinate complex project logistics, including warehousing, material kitting, and staggered drop-shipments to align with technician arrival dates.
• Estimating & Financial Management
  • Develop comprehensive project proposals and formal quotes based on site surveys and client scopes of work.
  • Accurately estimate costs for varying labor conditions (day vs. overnight/after-hours rates), travel and trip charges, minor materials, and heavy equipment rentals (e.g., scissor lifts).
  • Monitor project profitability and ensure all change orders or scope adjustments are captured and billed appropriately.
• Vendor & Technician Management
  • Source, negotiate with, and onboard regional field technicians and subcontractors to transition them to direct partnerships.
  • Oversee the vendor compliance process, ensuring all active partners have signed MSAs, W-9s, and up-to-date Certificates of Insurance (COIs) on file.
  • Dispatch work orders to field teams, track their daily progress, and provide technical or logistical troubleshooting support as needed.
• Cross-Functional Leadership & Administration
  • Act as the primary operational liaison between Business Development, Accounting, and the Client.
  • Troubleshoot and resolve complex billing bottlenecks, ensuring field teams submit the exact documentation (serial numbers, task IDs, photos) required for specific client invoicing portals.
  • Develop standard operating procedures (SOPs) to streamline inter-departmental workflows and improve the speed of invoice approvals.

Qualifications

• 5+ years of experience in project management, specifically in facility maintenance, AV installations, or multi-site retail rollouts.
• Strong financial acumen with proven experience building complex project estimates and proposals.
• Extensive experience managing and onboarding third-party contractors, subcontractors, and direct technicians.
• Exceptional organizational skills with the ability to manage hundreds of moving parts (shipments, tech schedules, store openings) simultaneously.
• Proficiency in tracking projects through CRM/Project Management software (e.g., Salesforce) and managing spreadsheet-based invoicing.