[Hiring] Senior Associate, Proposal Project Manager @New York Life

Role Description

The Proposal Project Manager leads the end-to-end planning, coordination, and project execution of complex Requests for Proposal (RFPs), Requests for Information (RFIs), due diligence questionnaires (DDQs), security questionnaires, and related proposal initiatives supporting Group Benefits opportunities.

Serving as the project-management lead for assigned pursuits, this role establishes and drives the proposal execution strategy, mobilizes cross-functional resources, manages critical-path activities and dependencies, mitigates risks, and ensures the timely delivery of accurate, compliant, and high-quality submissions.

The Proposal Project Manager operates with a high degree of autonomy and judgment, partnering closely with Proposal Writers and business stakeholders to translate proposal requirements into actionable project plans, facilitate decision-making, and maintain alignment throughout the proposal lifecycle.

What You’ll Do

• Proposal Leadership & Project Initiation
  • Lead assigned proposal pursuits from intake through final submission.
  • Analyze solicitation materials to identify requirements, deliverables, timelines, risks, dependencies, resource needs, and review requirements.
  • Assess pursuit complexity and develop an appropriate project-management approach.
  • Translate proposal requirements into comprehensive project plans.
  • Engage Proposal Writers, subject matter experts, and business stakeholders.
  • Leverage proposal-management technology and workflow tools.
• Project Management & Cross-Functional Coordination
  • Manage proposal project plans throughout the lifecycle.
  • Lead kickoff meetings, working sessions, and project reviews.
  • Coordinate resources across various business functions.
  • Establish clear ownership and expectations for deliverables.
  • Monitor progress, address barriers, and adjust plans as needed.
  • Provide timely communication regarding project status.
• Stakeholder Engagement & Risk Management
  • Influence stakeholders to secure commitments and resolve obstacles.
  • Anticipate and manage risks and execution challenges.
  • Develop mitigation strategies and recovery plans.
  • Escalate issues when leadership involvement is required.
  • Foster strong cross-functional partnerships.
• Proposal Writer Partnership
  • Partner closely with Proposal Writers for proposal content development.
  • Provide project structure, scheduling, and workflow management.
  • Coordinate collection of information and supporting materials.
  • Manage review and approval cycles.
  • Maintain ownership of execution processes.
• Submission Management & Governance
  • Oversee review, approval, and submission processes.
  • Monitor proposal readiness and identify outstanding risks.
  • Maintain accurate project records and documentation.
  • Ensure adherence to proposal-management processes.
  • Coordinate final readiness reviews and submission activities.
• Continuous Improvement & Operational Excellence
  • Identify opportunities to improve proposal-management processes.
  • Contribute to the development of project-management methodologies.
  • Capture lessons learned and apply insights for future proposals.
  • Promote effective use of technology and automation.
  • Support continuous improvement initiatives across the RFP organization.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of progressive experience in proposal management or related fields.
• Demonstrated experience managing RFPs, RFIs, DDQs, and other complex deliverables.
• Knowledge of formal proposal-development methodologies and governance practices.
• Ability to independently lead multiple complex projects.
• Strong stakeholder-management and facilitation skills.
• Excellent written and verbal communication skills.
• Experience with proposal-management platforms and project-management tools.

Requirements

• Experience supporting Group Benefits or employee benefits proposals.
• Experience applying AI, automation, or emerging technologies to workflows.
• Knowledge of project-management methodologies and best practices.
• Experience contributing to process improvement or operational transformation.

Benefits

• Full package of benefits including leave programs, adoption assistance, and student loan repayment programs.
• Annual discretionary bonus eligibility.
• Opportunity to participate in an incentive program.

Company Description

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.

Our diverse business portfolio creates opportunities to make a difference across industries and communities. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team.

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter.