[Hiring] R&D Project Administrator @The Royal Wolverhampton NHS Trust

Role Description

We are seeking a motivated and experienced administrator to provide maternity cover within the Research & Development Directorate. This role supports the sponsorship of Own Account studies and provides general administrative support to the wider R&D team.

• Be the first point of contact for the R&D Sponsorship process, answering or directing or escalating all enquiries appropriately.
• Manage any shared Sponsorship Email Inbox or internet enquiries.
• Update databases, drives, and systems through daily data input.
• Assist in arranging meetings and booking rooms for senior members of the R&D Management Team.
• Order stationery for the department.
• Support the R&D Management Team with ad-hoc organisational and administrative duties of projects as requested.
• Actively participate in R&D meetings both within the internal R&D team and externally.
• Be proactive and a positive role model for junior members of staff and clients.
• Coordinate and register projects in the pre-sponsorship process, with support from the Group Research Sponsorship Manager or Project Managers if required.
• Update project documents to conform to Trust Sponsor templates as requested.
• Be responsible for the initial receipt of own account research projects, registering projects appropriately on R&D Sponsorship systems.
• Set up new own account project files and check for completion of documentation, requesting further documents if necessary.
• Provide administrative support to ensure all processes are followed to set up own account research within the Trust.
• Provide administrative support for the Trust Peer Review Group Process.
• Support the Group Research Sponsorship Manager or Project Managers by preparing documents when requested.
• Distribute and file relevant documentation for confirmation of Sponsorship appropriately and update Sponsorship systems.
• Undertake appropriate action to resolve issues for sponsorship by liaising with Support Services, CRRDN, HRA, REC, and other external agencies when requested.
• Coordinate updates to national databases.
• Print reports from the R&D systems for review at Sponsorship meetings and R&D Committee Meetings as requested.
• Obtain and collect signed essential documents for Sponsorship of research projects, distributing appropriately.
• Support the sponsorship of projects in dealing with issues/queries arising throughout the life of an own account research project.
• Support the management of the life-cycle of a project, ensuring receipt of all ongoing reports and approvals.
• Support the Group Research Sponsorship Manager or Project Managers in Project Amendment requests.
• Support the wider Sponsorship team with ongoing study updates required to be submitted to regulatory authorities when requested.

Qualifications

• Experience working in a busy office environment.
• Strong administrative skills.
• Excellent communication and data-handling abilities.
• Experience in project management or a research setting is desirable but not essential.

Requirements

• Understanding of Research.
• Variety of transferable administrative skills gained through experience.
• Excellent interpersonal skills to effectively communicate with researchers and multi-disciplinary staff across the Trust.

Benefits

• Supportive working environment committed to creating flexible working arrangements.
• Consideration of all requests to work flexibly based on personal circumstances.