[Hiring] Project Specialist, Allergan Medical Institute (AMI) Curricula Design & Development @AbbVie
Mar 27, 2025 - AbbVie is hiring a remote Project Specialist, Allergan Medical Institute (AMI) Curricula Design & Development. đź’¸ Salary: unspecified. đź“ŤLocation: USA.
Role Description
We’re looking for an immensely organized and personable Project Specialist to be a part of the in-house creative team under AMI. Ideal candidates for this role will know and love digital project management tools, have a passion for clinical education development, and display a talent for organizing cross-functional team members and processes – ensuring that we perform at a high-level and launch compliant programs on time.
Reporting into the Senior Manager, AMI Curricula Design & Development, you will work alongside creatives and curricula experts to ensure all content makes its way through the Curricula, Design, Medical, Regulatory, Compliance, and Legal review process. Ensuring all materials are complete, legally accurate/compliant, successfully executed and delivered on time. This is a remote position.
- Management of our Medical, Legal, Regulatory, and Compliance (MLRC) review systems and processes, from initial concepts through to approve for distribution
- Know when to escalate resource bandwidth and project blockers to manager
- Works closely with Project Manager to support project planning, assists with identifying, monitoring, and analyzing projects for risks
- Act as liaison for all stakeholders to ensure project deadlines are met, as well as liaison between AMI Curricula team and Marketing Operation team
- Takes ownership of projects in your queue, actively advocates for project approval
- Participate/schedule meetings to present topics and provide input, recognize issues and provide solutions
- Create and maintain a “best practices log” that captures common MLRC requests/guardrails, and frequently made mistakes in our program contents, to prevent roadblocks and achieve a faster turnaround time, and share-out to team so we do not repeat mistakes
- Spend time thoroughly and meticulously reading program content to actively apply “best practices” to each job before routing into review system as well as applying metadata that is accurate
- Work with digital asset management teams to ensure that all approved materials are properly produced, archived, retrieved, and moved across the organization
- Proactively build strong working relationships with stakeholders, reviewers, and vendors; and work with employees in all levels including VPs
- Manage and monitor communications with volumes of 60+ emails/messages/text per day
- Travel to bi-annual team meetings
- Perform other duties as assigned
Qualifications
- Bachelor’s degree or equivalent in experience, is required
- 2-4 years in a project management role
- Excellent time management and organizational skills with a high sense of urgency and ownership of your projects
- Experience with project management software and compliance systems
- Strong problem-solving skills and solution-oriented
- Excellent interpersonal skills (communication, empathy, and conflict resolution skills)
- Computer literacy, tech savvy, MS Office (Excel, Outlook, Word, PowerPoint)
- Adaptive to a rapidly changing environment with seasonal high-volume workload, flexible to working overtime and/or weekends
Requirements
- Experience in Mac OS
- Knowledge of Adobe Acrobat, Adobe Workfront, Slack, Veeva Vault, Frame.io, Confluence, Monday.com, and Google (Drive, Docs, Sheets)
Benefits
- Comprehensive package of benefits including paid time off (vacation, holidays, sick)
- Medical/dental/vision insurance
- 401(k) to eligible employees
- This job is eligible to participate in our short-term incentive programs
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| đź“Ť | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
đź’¸
unspecified
|
Remote
Location
USA
|
|
Job Type
full-time
|
Posted
Mar 27, 2025
|
| đź“Ť | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
