[Hiring] Project Manager Associate @Manila Recruitment

Role Description

This is an exciting opportunity to join a global, remote team as a Project Manager Associate and gain hands-on experience managing impactful projects, collaborating across regions, and developing key project management skills.

Overall purpose and responsibilities of the role:

The role of a Project Manager Associate is responsible for supporting project management activities and ensuring the successful completion of projects. PMA are often required to be adaptable, organized, and effective communicators to contribute to the success of the projects they are involved in.

Duties and Responsibilities:

• Project Planning:
  • Assist in the development of project plans and timelines.
  • Contribute to the creation of project schedules and milestones.
  • Set up projects in internal systems, including entering project estimates and validating financial data.
  • Oversee scheduling complexity for multi-participant projects, aligning client and coach calendars.
• Documentation:
  • Maintain project documentation, including project plans, status reports, and meeting minutes.
  • Ensure that project documentation is organized and accessible.
  • Record and track project processes in internal platforms (NetSuite, Jira, Confluence, Notion) and flag missing information to Finance or Sales.
• Communication:
  • Facilitate communication between project team members.
  • Communicate project updates to stakeholders.
  • Serve as client-facing liaison during project execution, coordinating with client-side project assistants or managers.
  • Escalate issues or inconsistencies identified in project data to relevant teams.
• Coordination:
  • Coordinate project activities and ensure that tasks are completed on time.
  • Assist in the coordination of project meetings, workshops, and other events.
  • Coordinate with global teams across APAC, EMEA, and North America for project alignment.
• Data Management:
  • Collect, organize, and analyze project data.
  • Maintain project databases and repositories.
  • Monitor project margins and financial estimates to ensure accuracy and flag discrepancies.
• Team Support:
  • Support the project team in day-to-day activities.
  • Collaborate with team members to address challenges and solve problems.
  • Support onboarding and coordination of leadership development programs, including participant and coach matching.
• Quality Assurance:
  • Ensure that project deliverables meet quality standards.
  • Conduct quality reviews and audits as needed.
• Risk Management:
  • Identify and assess project risks.
  • Contribute to the development of risk mitigation strategies.
• Client and Stakeholder Relations:
  • Interact with clients, customers, and other stakeholders.
  • Respond to inquiries and provide updates on project progress.
  • Coordinate with clients and internal teams to manage complex project logistics and scheduling.
• Problem Solving:
  • Collaborate with the project team to address issues and obstacles.
  • Propose and implement solutions to keep the project on track.
  • Ensure integration and communication of APAC-based projects with global leadership teams.

Qualifications

• Bachelor’s degree in a relevant field such as business administration, project management, engineering, or a related discipline.
• Previous experience in project management or a related role is preferred.
• Experience working in a global, remote team environment across multiple time zones.
• Strong verbal and written communication skills.
• Excellent organizational skills.
• Ability to prioritize tasks and manage deadlines.
• Adept at identifying issues and finding solutions.
• Collaborative skills for working with diverse teams.
• Ability to adapt to changes in project scope, timelines, and priorities.
• Familiarity with project management tools and software.
• Skills in managing client expectations and maintaining positive client relationships.

Requirements

• High level of professionalism in client communication, particularly in written correspondence.
• Strong attention to detail in reviewing project and financial data.
• Flexibility in scheduling and ability to attend occasional meetings outside regular hours.
• Strong coordination skills in managing multiple stakeholders and schedules simultaneously.
• Understanding of risk management principles.
• Experience with Jira or similar project management tools.
• Familiarity with NetSuite for financial/project tracking.
• Basic understanding of financial metrics such as project margins and estimates.

Benefits

• Remote work opportunity.
• Full-time employment.
• Training period with structured hours.