[Hiring] Project Manager 3 @Propelis

Role Description

We are seeking a highly organized and detail-oriented Project Manager to support a key life sciences company with their artwork-related responsibilities while acting as the primary liaison between the client and SGX. The ideal candidate will have strong project management expertise, fluency in English, and a solid understanding of artwork production workflows. This role requires managing multiple projects simultaneously, ensuring seamless communication, and driving operational excellence.

Key Responsibilities

• Client Artwork Management
  • Oversee and maintain artwork files within the client’s artwork management system, ensuring accuracy, consistency, and compliance with specifications.
  • Upload, organize, and track artwork assets throughout the project lifecycle.
  • Ensure all artwork files are correctly tagged, categorized, and archived.
  • Troubleshoot and resolve any artwork-related issues within the DAM system.
  • Provide training and support to both internal and external teams on workflow system usage.
  • Enforce adherence to client-specific style guides to maintain brand consistency.
  • Apply and review brand guidelines to ensure accuracy and consistency across packaging.
• Studio Liaison
  • Serve as the primary point of contact between the client and SGX.
  • Clearly communicate project requirements, timelines, and feedback to all stakeholders.
  • Monitor project progress and ensure all deadlines are met.
  • Coordinate artwork approvals and revisions, facilitating a smooth workflow.
  • Resolve any issues that arise during the artwork production process.
  • Provide regular project status updates internally and to the client’s Packaging Design Operations team and business.
  • Organize and lead client meetings and presentations.
• Project Management
  • Develop and maintain project plans, schedules, and budgets.
  • Prioritize and manage multiple projects simultaneously.
  • Identify and mitigate project risks to ensure smooth execution.
  • Ensure all deliverables meet quality standards before final submission.
  • Utilize project management tools to track progress and communicate with stakeholders.
  • Maintain detailed project documentation for reference and reporting.
• Quality Assurance & Compliance
  • Ensure packaging layouts align with brand guidelines through careful implementation and review.
  • Serve as the client’s brand guardian, ensuring global consistency in artwork production.
  • Capture and manage a repository of client nuances, brand assets, and standard processes.
  • Oversee daily system reviews to ensure accuracy in project execution.
  • Verify all technical specifications and supplied data align with project requirements.
  • Ensure order entries are complete and concise before production begins.
• Collaboration & Leadership
  • Share insights on client preferences and workflows to maintain consistency across the SGX production network.
  • Collaborate with internal teams to optimize workflow efficiency.
  • Exhibit a strong problem-solving mindset and sense of urgency in issue resolution.
• Reporting & Process Optimization
  • Maintain CRM data, ensuring all project updates are accurately recorded.
  • Provide weekly status reports to both internal and external stakeholders.
  • Support audit processes, manufacturer reviews, and distribution tracking.
  • Stay updated on pricing matrices and workflow adjustments in the CRM system.
  • Contribute to process improvement initiatives to drive operational excellence.

Qualifications

• Bachelor’s degree in a relevant field or equivalent experience.
• 3-5+ years of experience in project management, artwork production, or a related field.
• Strong understanding of artwork production processes and workflows.
• Excellent communication and interpersonal skills.
• Fluency in English (both written and verbal).
• Proficiency in project management software and tools.
• Strong organizational and time-management skills.
• Ability to thrive in a fast-paced environment while managing multiple priorities.
• Strong problem-solving and customer service skills.

Preferred Qualifications

• Experience in packaging, printing, or life sciences industries.
• Knowledge of Adobe Creative Suite.
• Skilled in redlining with exceptional attention to detail.
• PMP certification or equivalent project management credentials.
• Fluency in other EMEA languages is a plus but not essential.

Benefits

• Selection of health care plans with prescription drug coverage.
• Dental plan and vision plan.
• Basic and supplemental life insurance.
• Flexible spending account for medical and dependent care expenses or a health savings account based on plan selection.
• Short/long term disability.
• 401(k) Savings Plan.