[Hiring] Project Management Fellowship @Creative Spirit

Role Description

A Fellowship at HHN is an entry-level position designed to provide a foundational understanding of health and wellness advertising, the company, and the specific department. This role emphasizes training and development, offering access to courses such as Pharma 101, Business Writing, and Foundations of Presenting. Fellows will also participate in executive-led discussions to gain insight into how departments collaborate to serve clients. The program offers a unique opportunity to build your professional network and receive mentorship from leaders in pharmaceutical advertising. The Project Management Fellow assists the Project Management Team to which they are assigned to. The Project Management Fellow assists with the coordination of the internal Havas Team and ensures that the team completes projects within the time frame and budget as determined by the client.

Responsibilities

• Communicate with the internal Havas team to monitor project progress.
• Coordinate with the team to ensure timelines are met.
• Direct and facilitate the routing process efficiently.
• Upload Adobe PDFs in Pulse for internal team review before project submission.
• Send reminders and follow up with the internal team.
• Complete administrative tasks, adhering to file naming conventions.
• Track project costs to stay within the client's budget.
• Enter estimates into our finance system (Agresso).
• Pull financial reports from Agresso in collaboration with Finance and Account teams.
• Identify and internally escalate budget scope creep.
• Enter creative resource allocations per project using the agency's Resource Management platform.
• Assist PM leads in updating project completion reports, forecasting documents, and Gantt charts.

Qualifications

• BA/BS in Marketing/Advertising, Communication, Business Administration, or equivalent.
• 0 – 1 year of relevant business experience.
• Prior experience in healthcare/communications industry preferred.
• Proficiency in Microsoft Office, Excel, and Microsoft Project/Smartsheet.
• Strong organizational, critical-thinking, and proactive capabilities.
• Comfortable working under pressure while maintaining quality standards.
• Thrives in a procedural and methodical environment.

Division

Havas Health Network

Reports To

Senior Project Manager or similar