[Hiring] Project Coordinator, Psychiatry Research @BMC Software

Role Description

The Project Coordinator works with internal and external contacts to organize the various components needed to initiate, run and conclude a major project. Duties include coordinating schedules and activities, placing orders for supplies and services, and tracking progress and results. Requires excellent communication skills and extensive knowledge of database and project management software.

Job Responsibilities

• Initiation of project:
  • Establishes collaborative relationships among the various project and constituent groups, with the aim of promoting the concept of integrated systems.
  • Facilitates and coordinates the work of multiple project teams engaged in the establishment and implementation of new projects to support the Project Manager(s)/Directors and executive leadership.
• Planning phase of project:
  • Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.
  • Participates in implementation and ongoing project meetings.
  • Follows up with team members, monitoring progress towards achievement of deliverables, to ensure adherence to deadlines.
• Execution of project:
  • Reviews, monitors and tracks progress towards completion of projects; maintains records and assists in preparing reports.
  • Responsible for tracking project changes and producing updated weekly project schedule.
  • Ensures coordination of the interfaces between departments and stakeholders.
  • Performs administrative functions such as:
    • Preparing and/or editing meeting minutes, presentations, and tables.
    • Coordinating meetings, including travel arrangements and expense reports (if applicable).
    • Filing all project documents (hard and soft copies).
• Monitoring, Controlling and Project Maintenance:
  • Identifies and works to remove barriers to successful completion of the overall project.
  • Facilitates decision-making processes as appropriate, serving as liaison between key stakeholders.
  • Provides timely project status updates to the Directors and executive leadership.
  • Maintains and updates company database; generates customized reports in Excel and Access.
  • Assists with editing and tracking vendor contracts, monitors project expenses, processes invoices and purchase orders.
  • Serves as first point of contact with external vendor representatives and functional consultants.
• Closing of project:
  • Develops project punch list to complete and settle each contract.
  • Works with auditors and stakeholders to compare target objectives versus actual performance.
  • Finalizes all activities across all of the process groups to formally close the project or a project phase.

Qualifications

• Bachelor's degree (or equivalent combination of formal education and experience).
• 3-5 years of relevant post-collegiate professional experience required.
• Previous project coordination also preferred.

Requirements

• Excellent verbal/written English communication skills, including grammatical, editing, and proofreading skills.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications.
• Ability to work independently and exercise independent judgment.
• Excellent interpersonal skills necessary to be socially perceptive in accepting and relaying confidential information.
• Strong problem-solving skills.
• Proven ability to work with confidential information.

Benefits

• Generous total compensation including benefits (medical, dental, vision, pharmacy).
• Discretionary annual bonuses and merit increases.
• Flexible Spending Accounts.
• 403(b) savings matches.
• Paid time off.
• Career advancement opportunities.
• Resources to support employee and family well-being.