[Hiring] Project Coordinator I @First Onsite - CA

Role Description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Project Coordinator (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish.

You'll support Project Managers and Construction Managers by:

• Tracking progress
• Managing documentation
• Helping teams stay aligned

If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF A PROJECT COORDINATOR:

• Be at the heart of every restoration project, ensuring the moving parts come together seamlessly.
• Review files and double-check that timelines and standards are on track.
• Stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing.
• Prepare invoices and follow up on accounts receivable.
• Keep digital records organized so nothing slips through the cracks.
• Spot potential issues before they cause delays and solve problems with a calm, practical approach.
• Keep everyone in the loop from start to finish.

Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

• 1-3 years of office administration or project coordination experience, preferably in construction or restoration
• High school diploma or equivalent required; post-secondary education in business or construction administration an asset
• Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
• Experience with XactAnalysis required; Xactimate knowledge an asset
• Strong organizational skills with exceptional attention to detail
• Effective communicator who can manage multiple priorities and tight timelines
• Basic accounting and data entry skills, with an understanding of job costing and billing
• Team-oriented mindset with a commitment to providing excellent client service

Benefits

• Competitive pay
• Comprehensive health and dental benefits
• RRSP matching
• Opportunities to learn, grow, and build a lasting career across Canada
• A culture that values care, collaboration, and doing the right thing

Company Description

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events.

If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.