[Hiring] Project Coordinator @Yempo Solutions

Role Description

We have an exciting dayshift opportunity available for a Project Coordinator. Work from home or the office – you choose!

• Set up and maintain projects in Asana, including project structure, milestones, tasks, access, and records.
• Reconcile project budgets against assigned teams, contracts, and changes.
• Maintain accurate project boards, documentation, and records throughout the project lifecycle.
• Monitor timesheets, reconcile logged hours against project plans, and flag variances.
• Maintain project burn, work-in-progress, and weekly budget tracking.
• Prepare invoicing inputs and supporting details for finance.
• Maintain accurate resource allocation and forward resourcing data.
• Flag resourcing gaps, clashes, and over-allocation to the Production Lead.
• Convert actions from project channels, including those captured through Otter and other AI tools, into tracked Asana tasks.
• Escalate issues relating to scope, commercial decisions, client risks, delivery quality, people management, or resourcing decisions to the Senior Producer or Production Lead.
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Qualifications

• 3+ years of experience in project coordination, production support, PMO, or delivery administration.
• Financial background and strong financial/numerical literacy.
• Experience in a digital agency, design studio, or professional services consultancy.
• Proficient in Asana, Spreadsheet, Google Workspace, Slack, HubSpot, Otter, or Xero.
• Confidence following up with people across different levels of seniority.

Benefits

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement.
• Additional HMO dependents added each year of service.
• 20 vacation days per year; 7 sick days.
• Annual performance bonuses and incentives.
• Annual salary reviews and increases.
• Fantastic, bright and cheerful open-plan work environment.
• Prestigious clients and highly professional and friendly co-workers.

Company Description