[Hiring] Project Coordinator @Teamswell

Role Description

We are currently looking for a Project Coordinator to support the successful execution of construction and restoration projects. This role plays a critical part in managing project administration, facilitating communication across teams, tracking financial and scope-related items, and ensuring projects are completed efficiently and to a high standard of quality. The ideal candidate is highly organized, thrives in fast-paced environments, communicates confidently, and takes ownership of tasks from start to finish.

In Teamswell, every team member has an instrumental role and impact on the success of our business and our client’s success. We seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our Project Coordinator will possess the skills and experience required, as well as a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team.

Core Responsibilities

• Project Tracking: Maintain and track all project tasks, deadlines, and milestones within Asana to ensure that no project falls behind schedule.
• Project Documentation: Maintain accurate and up-to-date project records, including confirmations, status updates, schedules, and deliverables.
• Administrative Support: Provide high-level operational support to multiple Assistant Project Managers and Project Managers, allowing them to focus on strategy and client management.
• Meeting Coordination: Record detailed meeting notes, document key decisions, and clearly outline specific action items for team follow-up.
• Workflow Monitoring: Proactively monitor workflows and follow up on outstanding items to prevent project delays.
• Digital Organization: Maintain well-organized digital file structures, ensuring all documents are saved consistently and accurately according to company standards.
• Process Improvement: Continuously identify and implement more efficient ways to complete tasks and improve project workflows.

Requirements

• Strong Organizational Skills: Proven ability to manage multiple projects and shifting priorities simultaneously.
• Project Management Tools: Previous experience using project management software, with a strong preference for Asana or similar platforms.
• Attention to Detail: Exceptional precision in documentation, note-taking, and tracking complex tasks and deliverables.
• Communication Skills: Clear and professional written and verbal communication skills for effective internal and external coordination.
• Proactive Mindset: A self-starter who anticipates potential issues and ensures that nothing “slips through the cracks.”
• Deadline Management: Ability to work comfortably under firm deadlines in a fast-paced, high-pressure environment.
• Team Values: A commitment to core values, including Teamwork, Integrity, Quality, and a Fun/Employee Wellness mindset.