[Hiring] Project Coordinator @Sanctuary

Role Description

Sanctuary builds nature-led, wellness-centered communities that feel alive. Our first 135-acre residential community in the Texas Hill Country is designed with:

• Non-toxic materials
• Clean water and filtration systems
• EMF-conscious design
• 135 acres of preserved land and eco-sensitive planning

We are a global team (spread across 8 countries) of designers, architects, engineers, and dreamers building spaces that restore and inspire. For us, it's not just where people live — it's how they live.

We're hiring a Project Coordinator to keep our first community on track - across architecture, engineering, permitting, and land. This is a coordination-heavy, detail-driven role where you'll sit at the intersection of multiple technical disciplines and make sure nothing falls through the cracks.

You'll work closely with our architecture, engineering, legal, and land teams to align plans, manage timelines, and drive the permitting process from start to finish. This role is ideal for someone who thrives on structure, communicates clearly across disciplines, and takes ownership of keeping complex projects moving.

What you'll work on

• Coordinating across architecture, engineering, legal, and land teams to ensure all site plans, technical specs, and legal documents stay aligned
• Managing project timelines and holding teams accountable to key milestones
• Supporting the full permitting process - from initial research and filing applications to tracking approvals and resolving municipal inquiries
• Researching regulatory nuances, zoning bylaws, and land-use codes to ensure plans are compliant before submission
• Reviewing plans in Revit and AutoCAD to identify technical conflicts between architectural designs, engineering constraints, or land easements
• Maintaining project documentation and version control so every team is always working from the most current set of plans
• Identifying potential bottlenecks in the schedule or regulatory process and proactively suggesting solutions
• Running project sync meetings and following up on technical action items across all disciplines

Qualifications

• 4–8 years of professional experience in Real Estate Development, Urban Planning, or Architecture
• Ability to read and review plans in Revit and AutoCAD — identifying conflicts and flagging issues across disciplines
• Proficiency in project management tools
• Strong understanding of permitting processes, zoning regulations, and land-use compliance
• Excellent communication and follow-through — you can run a meeting, write a clear summary, and make sure nothing gets dropped
• Comfort working independently and taking ownership of cross-functional coordination

Education & Experience

• Bachelor's degree preferred (Architecture, Urban Planning, or related fields)
• 4–8 years of relevant professional experience (Real Estate Development, Urban Planning, Architecture etc.)
• Practical coordination experience and clear communication matter more than formal qualifications