[Hiring] Project Coordinator @Singer Equipment Company Talent Acquisition

Role Description

The Project Coordinator will work as a support member of a Contract Sales team focusing on "after the sale," support including Database Administration, Logistics, and setting up service calls for customers.

Essential Functions

• Partner with and work alongside Project Managers for successful execution of jobs.
• Submit paperwork for new job set up and handoff to purchasing.
• Ensure job tasks are completed throughout the life of the project.
• Make sure all documents and data are appropriately entered and uploaded.
• Enter and track financials throughout the project.
• Ensure project is on target to hit dates by tracking all equipment to intended destination.
• Track and coordinate/communicate direct shipments to whoever is receiving it, meaning Customer, GC, Installer, Service Company, etc.
• Manage Cutbook Updates as changes occur on jobs.
• Responsible for distributing documents to appropriate team members for what items the warehouse personnel needs to prep for shipment.
• Arrange, coordinate, and schedule deliveries for all jobs and single shipments.
• Work closely with warehouse personnel to verify skid counts, weight, and truck scheduling.
• Obtain multiple quotes to ensure best price for shipment.
• Handle any damaged freight claims for items.
• Assist with getting canceled items returned to the factory.
• Assist with coordinating installers for dates on site.
• Prepare all close out documents for jobs nearing completion.
• Distribute all equipment manuals.
• Prepare warranty information and serial numbers for all equipment supplied.
• Schedule all start-ups and demonstrations for equipment.
• Assist Customers with service issues during job turnover and throughout the warranty period of equipment.

Qualifications

• Ability to multi-task and work in a fast-paced environment.
• Proficient in Microsoft programs.
• Knowledge of AutoQuotes, Prelude, or QuickBase a plus.
• Ability to work independently with minimal supervision and as part of a team.
• Strong communication skills, both oral and written.
• Strong relationship building skills with customers, manufacturers, co-workers, and vendors.
• Exceptional organizational skills and strong attention to detail.
• Excellent customer service attitude.
• Critical thinking and problem solving.

Benefits

• Competitive starting wage.
• Comprehensive benefits package including:
• Medical
• Dental
• Vision
• Short term and long-term disability
• 401K with company match
• Group life insurance
• Flexible spending
• Paid time off
• Paid holidays