[Hiring] Project Coordinator @GKA

Role Description

We are looking for a highly organized, detail-oriented, and proactive Project Coordinator to join our team as the "Traffic Controller": the person who ensures our projects stay on track, on time, and on budget.

• Project Planning & Workflow Management
  • Own the Timeline: Create and maintain detailed project schedules, ensuring all milestones are realistic and visible to the team.
  • Task Management: Break down complex scopes of work into actionable tasks for developers and designers using our project management tools (e.g., ClickUp).
  • Blocker Removal: Proactively identify potential bottlenecks or resource conflicts before they become problems and work with leadership to resolve them.
• Client & Team Communication
  • Manage Client Communications: Serve as the primary point of contact for clients regarding project status, timeline updates, and incoming requests.
  • Traffic Control: Assign daily and weekly tasks to our remote team of developers and designers based on capacity and skillset.
  • Internal Huddles: Lead daily stand-ups or syncs to track progress, ensuring the team stays aligned and unblocks issues immediately.
• Operational Support (The Oil in the Machine)
  • Process Improvement: Help document and refine our Standard Operating Procedures (SOPs) for project delivery.
  • Reporting: Provide weekly updates on project health, budget usage, and resource utilization to the leadership team.
  • Quality Gatekeeper: Review deliverables against the project scope to ensure everything is complete and meets our standards before it reaches the client.

Qualifications

• 1-3 years in a Project Coordination or Traffic Manager role, preferably in a digital or marketing agency.
• Familiarity with project management software (like ClickUp) is non-negotiable.
• Experience with HubSpot or other CRM tools is a massive plus.
• Exceptional organizational skills.
• Strong written English communication.
• Ability to manage multiple timelines without flinching.

Requirements

• Health Insurance
• World-Class Certifications: We invest in your growth. You will have paid access to top-tier training and certifications to sharpen your skills and increase your market value.
• Remote-First Culture: Work from anywhere.
• Growth Opportunity: We are a fast-growing agency. As you master this role, there are clear pathways to Project Management or Operations leadership.
• PTO and paid sick leave.