[Hiring] Project Coordinator @Cushman & Wakefield

Role Description

We are looking for a detail-oriented Project Coordinator to provide day-to-day administrative and operational support for our high performing design team. In this role, you will act as the central point of contact for multiple vendors, focusing on the tactical execution of tasks, coordinating schedules for site visits, managing deliverables and information accuracy.

• Ensure meetings are productive, records are organized, trackers are accurate, and stakeholders are kept up-to-date on project status.

Qualifications

• Bachelor's degree in Architecture, Engineering, Construction Management, Business Administration, Communications or related field.
• 1-3 years of experience in a related role.
• Working knowledge in Smartsheet and Excel.
• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.

Requirements

• Prepare various reports including daily, weekly, monthly project reports.
• Provide administrative support to Design Managers, including scheduling meetings, preparing presentations, preparing agendas, and taking minutes.
• Assist design managers in planning and executing test fit projects.
• Responsible for the coordination of site visits with vendors and site contacts.
• Monitor project progress and track milestones to ensure timely completion.
• Prepare and maintain project documentation, including contracts, drawings, photos, and all due diligence reports, etc.
• Communicate project status to stakeholders and escalate issues, as necessary.
• Monitor progress of site visits and ensure quality standards of site survey and due diligence reports.
• Coordinate and track projects, ensuring all changes are documented and communicated to relevant stakeholders.
• Monitor and track project invoices and expenses are in compliance with standard pricing.
• Compile all checklists for a project.
• Facilitate communication and collaboration between project teams, including engineers, contractors, and subcontractors.
• Support time management tracking for invoicing and monthly client deliverables.
• Track and manage existing contracts.
• Support vetting and bringing on additional vendors.
• Assist the Design Team in the pre-design phases with file folder and Smartsheet creations.
• Support project closeout activities, including compiling project documentation.

Benefits

• Eligible employees have the opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans, life, and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

Compensation

The compensation for the position is: $31.05 - $36.53. The company will not pay less than minimum wage for this role.

Equal Opportunity Employer

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

Accommodation

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.