[Hiring] Project Coordinator @WorkForge

Role Description

We are seeking an experienced, detail-oriented and proactive Project Coordinator to oversee project coordination for both content development and product projects. This role will be essential in coordinating cross-functional teams, managing timelines and deliverables, and ensuring that our projects and results align with organizational objectives.

• Project Planning and Execution:
  • Develop and manage project plans for both content and technology projects, defining scope, timelines, and deliverables.
  • Coordinate resources and teams across departments to align project objectives with business goals.
  • Oversee project lifecycle from initiation through closure, ensuring timely delivery and quality standards.
• Cross-Functional Collaboration:
  • Collaborate with clients, subject matter experts, learning experience designers, graphic designers, and technical teams to ensure seamless project execution.
  • Serve as the main point of contact for clients and stakeholders, both internal and external, addressing project requirements and providing status updates.
  • Work closely with subject matter experts to ensure that project goals meet client expectations and industry standards.
  • Assist content team in training creation including, but not limited to narration creation, scripting, and developing.
• Technology Proficiency:
  • Utilize project management tools such as Asana, smart sheet, or similar platforms to track progress, assign tasks, and report on project milestones.
  • Maintain familiarity with tools for content development and learning management systems, including Adobe Creative Suite, LMS platforms, and PowerBI for data visualization.
  • Create easy to consume project reports for both internal and external consumers.
• Project Coordination:
  • Lead project kickoff and internal meetings, coordinating closely with clients, learning experience designers and team members to maintain momentum and resolve challenges.
  • Monitor and guide team members, providing support on project coordination best practices and company standards.
  • Support offshore team operations, organizing remote collaboration to ensure project success.
• Process Optimization and Continuous Improvement:
  • Identify and implement best practices to streamline project workflows, ensuring efficiency and high-quality outputs.
  • Oversee and elevate project management tools and processes that align with evolving business needs.
  • Regularly assess and adjust processes for agility, recommending improvements to maintain operational excellence.
• Reporting and Executive Communication:
  • Provide regular project status updates to internal and external leadership, summarizing key developments, timelines, and any potential changes.
  • Develop comprehensive reports that include KPIs, project milestones, resource utilization, and risk assessments to keep leadership informed and aligned.
  • Facilitate review meetings, presenting project insights and strategic recommendations to support decision-making.

Qualifications

• Bachelor's degree in business administration, or a related field.
• Proven experience in managing projects for content development and technology teams.
• Proficiency in project management software, Asana preferred.
• Strong organizational and time management skills with the ability to juggle multiple projects and deadlines.
• Excellent communication and interpersonal skills for effective collaboration in a remote work environment.
• Strong leadership ability.
• PMP or CAPM Certification, ScrumMaster, or related certifications are preferred.