[Hiring] Project Assistant - Ecommerce Operations @Blue Stout

Role Description

We're a fast-moving ecommerce agency managing Shopify projects for multiple clients. Our Project Managers own strategy and client relationships — and we're building a team of sharp, process-driven Project Assistants to own the execution layer that keeps everything running.

If you love checklists, take pride in zero dropped balls, and want to grow inside a real agency environment — this role was built for you.

This is a junior-to-mid execution role with a clear growth path. You'll work directly under a Project Manager, owning the repeatable, high-accountability tasks that keep client projects on track — from Shopify content updates to task hygiene in ClickUp to coordinating timelines and follow-ups.

You won't be client-facing on strategy. But you will be trusted, visible, and essential.

We are a growing agency creating a top tier team that can grow with us.

Qualifications

• 1–2+ years in a VA, ecommerce ops, admin, or project support role
• Basic to intermediate Shopify backend experience (you've uploaded products or edited pages — that counts)
• Comfortable with at least one PM tool: ClickUp, Asana, Monday, Notion, etc.
• Strong written English — clear, professional, no hand-holding needed
• You catch your own mistakes before anyone else does

Requirements

• Upload and update products, collections, pages, menus, and metafields in Shopify
• Build and maintain content mapping sheets
• Set up redirects, tags, and basic backend configurations
• Verify that live theme content matches approved updates
• Keep ClickUp tasks clean, assigned, and up to date
• Send templated client progress notifications (pre-written, not from scratch)
• Coordinate timelines and flag overdue tasks to the PM
• Schedule meetings and manage calendar invites
• Run checklist-based implementation reviews
• Flag blockers or skipped QA steps before they become problems
• Take detailed notes during sprint or client calls
• Draft process documentation using provided templates

Benefits

• You actually enjoy process and find satisfaction in a clean task board
• You flag problems early instead of hoping they resolve themselves
• You can execute from a brief without needing things explained twice
• You know the difference between a blocker worth escalating and one you can solve yourself

To Apply

Send your resume in ENGLISH.

Nice to Have

• Agency or multi-client experience
• Familiarity with Figma (reading comments, not designing)
• Experience supporting more than one project or stakeholder at a time