[Hiring] Project Assistant @American Institutes for Research

Role Description

AIR is seeking a Project Assistant to join our Employment & Economic Opportunity Program to provide project coordination and continuous process improvement support for mission-driven client service and technical assistance projects. This role supports day-to-day project execution by:

• Coordinating meetings and events
• Preparing and organizing materials
• Tracking timelines and action items
• Maintaining project documentation

Working closely with project staff, the Project Assistant helps ensure project activities are well organized, responsive to client needs, and completed on schedule.

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations. This does not include U.S. territories. The position requires availability to participate in meetings across all continental U.S. time zones.

Responsibilities include:

• Assisting in coordinating and supporting client service and technical assistance projects
• Communicating with clients and partners to provide updates, gather information, and respond to inquiries
• Coordinating virtual meetings and work sessions
• Supporting the development, formatting, and distribution of project deliverables
• Maintaining and updating project documentation, databases, and client records
• Collaborating with project team members to support timely completion of tasks
• Assisting with the development and refinement of project coordination and client service processes
• Providing administrative and operational support
• Helping monitor project progress and support the collection of client feedback
• Participating in team meetings and supporting planning and coordination of project activities
• Identifying opportunities for innovations in solutions to process improvements and project management activities

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field
• 1–2 years of experience in project coordination or administrative support
• Experience communicating with clients or stakeholders in a professional setting
• Experience using AI tools to synthesize information, draft content, analyze data, or improve efficiency
• Strong organizational and time management skills
• Strong attention to detail and a commitment to producing accurate, high quality work
• Service mindset with a proactive, solution-oriented approach
• Ability to handle sensitive information with discretion
• Ability to work both independently and collaboratively in a virtual team environment
• Experience with Airtable preferred, but not required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams required
• Experience with project management software preferred, but not required

Requirements

• Applicants must be currently authorized to work in the U.S. on a full-time basis
• Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position
• Qualified candidates may need to meet certain residency requirements depending on project work

Benefits

• Anticipated Hourly Rate Range: $27 — $36 USD

Company Description

Founded in 1946 and headquartered in Arlington, Virginia, the American Institutes for Research (AIR) is a nonpartisan, not-for-profit organization that conducts behavioral and social science research and delivers technical assistance to address some of the most pressing challenges in the United States and globally.

AIR generates evidence and applies data-driven solutions that expand opportunities and improve lives for all.