[Hiring] Project Administrator @Versar Global Solutions

Role Description

The Project Administrator will possess knowledge and experience to support Versar's team performance on assigned United States Army Corps of Engineers (USACE) Recurring Maintenance and Minor Repair (RMMR) task orders. Individual will serve under the direction of the Deputy Program Manager with duties that include:

• General administration and financial support for all project teams
• Project reporting
• Procurement requisition and maintenance of records
• Invoices and billing
• Expense reports and expense validation
• Maintenance and updating of cost control systems
• Subcontractor information management, including contracts
• Purchase cards
• Material shipping and receiving
• Operation of government information management systems

Qualifications

• Three years of experience in supporting projects in a technical industry is preferred
• Preference given to candidates with financial or accounting experience
• Associate’s degree or certification in Business Administration or related field plus 5 years of experience can substitute for an Associate’s degree
• Proficient in MS Office suite of tools, including Word, Excel, Database, and PowerPoint
• Ability to use/learn Quickbase, eMaint, MaintainX, Timberland and/or other software programs that manage information and schedules
• Proven ability to communicate, both written and verbally, for internal and external clients
• Can work independently and is self-motivated; work well towards timelines and goals
• Recognizes workload priorities and can manage time accordingly
• Ability to apply minor mathematical concepts, including fractions and percentages
• Ability to use/understand accounting and finance principles
• Able to react to changing situations and retain effectiveness
• Must be proficient in English, both written and verbal
• Successful results of pre-employment screenings, including federal background check, MVR, and drug screen
• Comply with company drug and alcohol policy
• Be authorized to work in the US or will be authorized by the successful candidate’s start date

Requirements

• Responsible for creating project routine reports and validating data across internal systems
• Support subcontractor/vendor vetting processes and data management within computerized information systems
• Submit invoices for government approval
• Provide liaison with Versar's procurement team for establishment and updating of support agreements with applicable vendors
• Provide quality checks between contract funding documents and computerized information systems for all RMMR projects
• Support processing of purchase requisitions, purchase orders, and invoices
• Upload and update contract funding and documents within information management systems (Quickbase)
• Establish and/or maintain lists of information for accounting, validation of expenditures, financial metrics, or other assigned uses
• Provide appropriate purchasing support to RMMR employees if purchase card access is not given to that employee
• Understand Common Access Card (CAC) requirements and process card packages for RMMR employees, if needed
• Support access and permission requests to computerized systems, if assigned
• Other duties as assigned by management team

Benefits

• Expected Salary: $57,000 - $60,000/year
• Versar Global Solutions provides the compensation range and general description of other compensation and benefits
• The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation

Physical Demands

• This position requires the individual to use the computer working at a desk in either an office or cubicle
• Must be able to talk and hear, reach with hands and arms, lift 25 pounds, sit, stand, and walk
• Must have close and color vision, use depth and peripheral vision, be able to adjust focus

Work Environment

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• The typical noise level is moderate, business office with computers, printers, and light traffic
• Occasional field work at construction and client sites may require employee to be exposed to outdoor weather conditions
• It is expected that employees will wear hard hats, eye protection, hand protection, foot protection and other appropriate safety equipment as needed in the field

Travel Requirements

• Occasional attendance at meetings and other on-site events at designated locations
• Position may require occasional travel to domestic locations
• Employee must have the ability to obtain and maintain a Common Access Card (CAC)
• Access to federal installations or other secure facilities may require security badges

Code of Ethics

• All employees are expected to conduct business in an ethical manner and refrain from dishonest or unethical conduct
• Employees shall act in a manner which represents their integrity, impartiality and the best interests of the company and its customers

Location Requirements

• The position will primarily work remotely

EEO Commitment

• Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment
• This policy applies to all terms and conditions of employment
• Versar Global Solutions expressly prohibits any form of unlawful employee harassment