[Hiring] Project Administrator @RunRemote

Role Description

We're looking for a detail-oriented Project Administrator to support our client’s project delivery team with:

• Excel-based data management
• Product schedules
• Procurement administration
• Project documentation
• Invoice checks

If you're analytical, confident working with numbers and systems, and take ownership of your work while ensuring accuracy at every step, this could be the role for you!

🌎 100% Remote

💵 Salary: Up to AU$2,500/month

📍 Philippines – Reporting to the Australian Team

🕒 Full Time | Independent Contractor (Direct Hire)

Qualifications

• 4+ years of experience in administrative experience in administration, project support, or a similar role.
• Proficiency in Excel, including data manipulation, basic formulas such as SUM, filtering, and preparing information for import. Advanced Excel skills and macros are highly regarded.
• Excellent attention to detail when handling product codes, quantities, pricing, and project documentation.
• Strong numerical and analytical skills, with the ability to work confidently with numbers and large volumes of data.
• Good computer skills, including proficiency in Microsoft Office and the ability to learn new software and systems quickly.
• Strong organisational and time-management skills, with the ability to manage multiple tasks, maintain accurate records, and meet deadlines.
• A proactive and solutions-oriented approach, with the ability to take ownership of tasks, investigate discrepancies, and identify opportunities to improve processes.
• Clear written and verbal communication skills, with the ability to collaborate remotely and follow up on outstanding information.
• A willingness to learn about new products, technical information, and business processes.

Requirements

• Work extensively with Excel to organise, manipulate, review, and maintain product and project information.
• Convert supplier and manufacturer schedules into Excel spreadsheets, preparing and formatting data for accurate import into company systems.
• Enter door hardware schedules and revisions into the relevant systems, ensuring product codes, quantities, and other details are correct.
• Review and cross-check large volumes of data, identifying discrepancies and correcting errors before they affect project delivery.
• Provide administrative support to two Project Managers throughout the project delivery process.
• Prepare and maintain electronic project files, records, specifications, drawings, approvals, and variations.
• Maintain organised filing systems and ensure project documentation is accurate, accessible, and up to date.
• Track project call-up dates and help ensure orders are placed in line with project requirements and delivery timelines.
• Prepare delivery dockets, packing paperwork, labels, and other supporting documents using the relevant systems.
• Assist with preparing purchase orders using supplier quotations and available pricing information.
• Review supplier information, pricing, and product availability to support accurate procurement and project planning.
• Help allocate stock to projects and generate picking slips for the warehouse team.
• Monitor order status and follow up on outstanding deliveries to help ensure products arrive when needed.
• Maintain accurate project inventory and product records across the company's systems.
• Cross-check quotes, product records, delivery information, and invoices to help confirm that goods supplied match what was ordered and delivered.
• Prepare accurate and timely invoicing and delivery documentation.
• Support customer project updates and related email communication as you become familiar with the company's processes.
• Work collaboratively with Project Managers and the wider team to keep projects organised and moving forward.
• Take ownership of recurring administrative tasks and complete them accurately without constant follow-up.
• Look for ways to improve processes, work more efficiently, and prevent recurring errors.
• Learn the company's products, systems, and procedures, with opportunities to develop into additional responsibilities such as quoting and estimating.

Benefits

• Great opportunities for career growth
• Opportunity to work in an amazing environment