[Hiring] Project Administrator @Staffstream

Role Description

Are you a detail-oriented project coordinator with strong construction administration experience? We’re hiring a Project Administrator to support end-to-end fit-out and construction projects for a leading Australian design and build company.

The Opportunity at a Glance:

• Experienced Project Administrator to join a dynamic Australian construction and interiors firm specialising in commercial fit-outs and refurbishment projects.
• Full-time, remote role for Philippine-based candidates, employed under a proper PH setup.
• Responsible for providing end-to-end administrative and documentation support across multiple construction projects.
• Ensure all tenders, contracts, and budgets are managed accurately and efficiently.
• Prior Australian construction or project management experience is required.
• Confident in coordinating with subcontractors, suppliers, and internal stakeholders in a fast-paced environment.
• Excellent communication, organisational, and analytical skills are essential.
• Opportunity to grow with an established construction business delivering high-quality commercial spaces.

How You’ll Make an Impact:

• Manage the tender and estimating process from initial request to submission.
• Prepare and compile tender documentation, working closely with clients and subcontractors.
• Develop scope of works and trade packages, and request quotations from trades.
• Analyse and validate subcontractor pricing to ensure accuracy and competitiveness.
• Complete quantity take-offs and assist in budget preparation.
• Follow up on tender submissions and respond to requests for clarification.
• Support the preparation of high-level construction programs for tender.
• Handle procurement of trades, including preparing tender packages and scopes of work.
• Assess and prepare payment schedules and claims for subcontractors.
• Prepare client progress claims and maintain records of approvals and variations.
• Manage upstream and downstream RFIs, variations, and drawing registers.
• Monitor and update project budgets, ensuring all financial documentation is accurate.
• Assist with project reporting and general administrative tasks for the Project Manager.

Qualifications

• Proven experience in construction administration or project coordination in the Australian construction industry (non-negotiable).
• Strong understanding of construction documentation, drawings, and tender processes.
• Confident managing RFIs, variations, and progress claims.
• Exceptional attention to detail and the ability to interpret scopes, drawings, and technical specifications.
• Organised, proactive, and able to problem-solve with sound judgement.
• Excellent time management skills and the ability to handle multiple priorities simultaneously.
• Clear and professional communication with internal and external stakeholders.

Requirements

• Experience in commercial fit-out, refurbishment, or design-build environments.
• Knowledge of construction programs, cost tracking, or project reporting tools.
• Proficiency with Microsoft Office, Bluebeam, or construction software (e.g., Procore, Buildertrend, Aconex).
• Strong analytical and documentation skills, with a proactive approach to continuous improvement.

Benefits

• HMO with 1 free dependent.
• Life insurance.
• Paid leave credits.
• Government-mandated benefits including 13th month pay.
• Work-from-home equipment provided.