[Hiring] Program Specialist, Center for Digital Government & Center for Digital Education @e.Republic

Role Description

The Program Specialist supports the successful execution of programs, events, and council initiatives across the CDG and CDE teams. This role is responsible for coordinating timelines, maintaining program data, and supporting the delivery of research, events, and member engagement activities. This position is highly collaborative and execution-focused, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities.

• Program & Project Coordination
  • Support development and maintenance of timelines for programs such as Digital States, Digital Cities/Counties, Councils, and education initiatives
  • Create projects within Salesforce for tracking of progress
  • Track and update tasks and deliverables using Asana or similar tools
  • Maintain and update program calendars and timelines on a daily and weekly basis
  • Assist in coordinating project kick-offs, internal meetings, and recurring check-ins
  • Monitor deadlines and support on-time delivery of program components
• Council & Member Support
  • Maintain and update member lists for councils and advisory boards
  • Update council charters annually
  • Support scheduling, communications, and logistics for council meetings and initiatives
• Event & Program Support
  • Support planning and execution of virtual and in-person events, including webinars, roundtables, and conferences
  • Submit job orders and coordinate internal production needs
  • Support speaker coordination, including collecting bios and headshots
  • Submit website update requests for speaker and event information
  • Assist with travel communications and post-event follow-ups
• Content & Research Support
  • Assist with reviewing and proofing materials using tools such as InCopy
  • Support coordination of research deliverables, reports, and program materials
  • Ensure materials are accurate, organized, and delivered on schedule
• Data & Systems Management
  • Maintain accurate tracking of program activities, contacts, and deliverables
  • Utilize tools including ChatGPT, Asana, Salesforce, and Microsoft Office Suite, specifically Excel
  • Submit requests for list pulls to support outreach and program activities
  • Maintain organized documentation and shared program resources
• Collaboration & Administrative Support
  • Collaborate with internal teams including research, events, marketing, and web
  • Provide administrative and logistical support for program execution
  • Support special projects and additional initiatives as assigned

Qualifications

• Bachelor’s degree or equivalent work experience
• 3-5 years of experience in program coordination, project support, events, or related field
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Requirements

• Experience with project management tools (e.g., Asana)
• Familiarity with Salesforce or other CRM systems
• Experience supporting events or multi-component programs
• Interest in government, public sector technology, or education

Benefits

• Must be in a work environment with reliable Internet access.

Core Competencies

• Organization and attention to detail
• Time management and prioritization
• Communication and collaboration
• Adaptability and problem-solving
• Initiative and willingness to learn
• Ability to work effectively in a team environment
• Ability to work in a fast-paced, deadline-driven environment