[Hiring] Program Manager @OCT Consulting, LLC

Role Description

OCT currently has an opening for a Program Manager / Task Order Manager to support our client. This position is contingent upon contract award.

The Program Manager serves as the dedicated Subject Matter Expert (SME) in federal acquisition and the primary liaison between the client and the contractor. The PM’s core mission is leading acquisition management support activities while ensuring effective communication, coordination, quality control, and oversight of all task order activities across a multi-disciplinary team. The PM does not personally perform all tasks but is accountable for the quality and timeliness of all deliverables produced by the team.

Responsibilities include:

• Acquisition Management Support (Primary Focus)
  • Serve as the lead acquisition advisor to program offices, guiding the creation and review of requirement documentation including Statements of Work (SOW), Performance Work Statements (PWS), Statements of Objectives (SOO), and market research reports.
  • Lead pre-solicitation documentation support including Acquisition Plans, Quality Assurance Surveillance Plans (QASP), evaluation criteria, Justifications & Approvals (J&As), limited source justifications, and completed Purchase Request packages.
  • Support program office evaluation activities using current acquisition support tools and analysis techniques; assist with documentation related to the proposal evaluation process.
  • Track and provide status of procurement activities to program offices and client leadership.
  • Design and deliver formal and informal training sessions for client staff and the Contracting Officer’s Representative (COR) community covering all aspects of the acquisition lifecycle.
  • Create and provide training materials for use by attendees including presentations, reference guides, and take-away handouts; conduct evaluations of training content and delivery.
  • Recommend and implement process improvements to enhance efficiency within the client's acquisition and contracting processes.
  • Maintain and improve the Contracting Resource Library (CRL) including acquisition and contracting templates, processes, and standard language.
• Task Order Management and Oversight
  • Serve as the primary point of contact for all task order activities with the Contracting Officer and COR.
  • Provide supervisory oversight of all team deliverables, ensuring quality, accuracy, and compliance with Government requirements prior to submission.
  • Review and approve executive-level presentations, briefing packets, and meeting materials prepared by team members for branding, 508 compliance, and executive-level quality.
  • Deliver monthly progress status reports including actions, issues, expenditures, ceiling/funding, and planned vs. actual work.
  • Participate in kickoff meeting with CO and COR.
  • Prepare and deliver Quality Control Plan.
  • Participate in quarterly interchange meetings to discuss performance including cost, schedule, and technical topics.
  • Ensure effective communication across the client office, COR community, and program offices; ensure prompt identification and resolution of issues.
  • Coordinate with Government staff to gather content, validate information, and secure approval of final materials within Government-established timelines.
• General Oversight of Supporting Task Areas
  • Oversee contract administration support activities, ensuring work products comply with federal regulations and agency policy.
  • Review and validate cost estimating and price analysis deliverables, including IGCEs, proposal evaluation instructions, and price reasonableness determinations.
  • Provide management oversight of contract database and SharePoint platform activities, ensuring deliverables meet Government accuracy and timeliness standards.
  • Direct and review executive presentations, dashboard visualizations, and training materials.
  • Monitor team performance against Quality Assurance Surveillance Plan (QASP) standards and take corrective action when performance falls below thresholds.
  • Manage team staffing, workload distribution, and professional development; ensure continuity of operations during personnel transitions.

Qualifications

• Bachelor's degree in Business Administration, Acquisition Management, Public Administration or related field.
• Subject Matter Expert (SME) with 8-10 years of demonstrated experience in federal acquisition support, program/project management, or acquisition leadership roles.
• Strong knowledge of the federal acquisition lifecycle (pre-award through post-award) including requirements development, solicitation, evaluation, award, and contract administration.
• FAC-C (Federal Acquisition Certification in Contracting) Level II or III certification OR DAWIA (Defense Acquisition Workforce Improvement Act) Level II/III certification in Contracting or Program Management.
• Demonstrated experience leading or managing teams in a federal acquisition support or advisory and assistance services environment.
• Proven ability to serve as a primary client liaison and manage stakeholder relationships at the senior leadership level.
• Experience delivering acquisition-related training to government professionals including Contracting Officers, CORs, and program managers.
• Experience with cost estimating, Independent Government Cost Estimates (IGCEs), and price analysis.
• Familiarity with federal acquisition process improvement methodologies and knowledge management practices.
• Experience supporting financial agencies (FRTIB, OPM, PBGC, Treasury, etc.) is preferred.
• General familiarity with Microsoft 365 tools (Teams, SharePoint, PowerPoint, Excel) as a business user; technical administration skills are not required for this role.
• Ability to obtain and maintain required security clearance; background investigation may involve credit, fingerprint, and law enforcement agency checks.
• Fully remote/telework position with requirement to use camera during Microsoft Teams meetings when directed.

Benefits

• Medical, Dental, and Vision insurance.
• Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee’s gross salary.
• Paid Time Off and Standard Government Holidays.
• Life Insurance, Short- and Long-Term disability benefits.
• Training Benefits.
• Salary Range: $130,000 - $140,000 yearly commensurate with experience, education, etc.