[Hiring] Pro Services Project Coordinator @Ontivity

Role Description

Our team is seeking a highly organized and technically capable Project Coordinator to support engineering operations across a range of disciplines, including telecommunications, structural, and construction-related projects. This role works closely with the Director of Engineering and cross-functional teams to coordinate project execution, maintain accurate tracking systems, and ensure alignment across engineering, field, and financial stakeholders. The Project Coordinator will play a key role in improving workflow efficiency, leveraging modern tools and automation, and supporting scalable project delivery across a growing portfolio.

Reports To: Director, DAS Services | Location: (Remote) Texas

Key Responsibilities:

• Project & Engineering Coordination
  • Support the Director of Professional Services in coordinating project execution across multiple engineering disciplines (telecom, structural, mechanical, and construction support)
  • Track project deliverables, schedules, and dependencies across high-volume and fast-paced project environments
  • Act as a liaison between engineering teams, field operations, vendors, and internal stakeholders to ensure alignment and timely execution
  • Identify and proactively remove barriers to project success, escalating risks prior to critical impact
• Workflow Optimization & Systems Development
  • Develop, maintain, and continuously improve project tracking systems, including third-party platforms and internal tools
  • Utilize AI-assisted tools, automation, and low-code/no-code platforms to enhance workflow efficiency, reporting accuracy, and data visibility
  • Design and implement scalable workflow solutions to support increasing project volume and complexity
  • Identify inefficiencies in existing processes and recommend improvements to streamline operations
• Project Financials & Administrative Support
  • Coordinate with Project Managers and Accounting to ensure timely and accurate invoicing, purchase order tracking, and financial documentation
  • Assist in tracking contracts, submittals, and project close-out documentation to ensure completeness and compliance
  • Support the preparation of project proposals, budgets, cash flows, and preliminary schedules in collaboration with leadership
• Reporting & Documentation
  • Maintain accurate and complete project files, ensuring data integrity across systems
  • Provide regular reporting on project status, risks, and performance metrics to leadership
  • Create and distribute internal and external project communications, including updates, documentation, and meeting materials
• Permitting & Compliance Support
  • Assist in obtaining required permits and licenses for engineering and construction-related projects
  • Support administrative coordination for site-specific regulatory requirements
• Operational & Team Support
  • Provide administrative and operational support to leadership and engineering teams as needed
  • Assist with coordination of meetings, vendor communications, and office-related functions
  • Contribute to continuous improvement initiatives across engineering and project operations

Qualifications

• High School Diploma or GED required; Bachelor’s degree preferred
• 3–7+ years of experience supporting engineering, telecommunications, construction, or infrastructure projects
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with project tracking tools or platforms preferred
• Experience with project financial tracking, invoicing, and purchase order management

Requirements

• Experience supporting engineering teams or working directly with engineering leadership
• Familiarity with multiple engineering disciplines (telecom, structural, mechanical, or construction workflows)
• Experience developing or improving workflow systems using automation, AI tools, or low-code platforms
• Strong analytical and problem-solving skills with a focus on process improvement

Benefits

• This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., with some overtime requirements.
• Minimal travel requirements are expected for this position.
• The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• Occasionally required to lift or move up to 25 pounds.
• Must be able to pass a pre-employment screening that includes background and drug testing and participate in a random testing program.
• Position requires working indoors in a professional office atmosphere.

Company Description

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.