[Hiring] Preconstruction Coordinator & Project Estimator @Somewhere

Role Description

We are seeking a Preconstruction Coordinator & Project Estimator who brings a unique blend of technical estimating precision and project management depth. This is a "front-loaded" role focused on the critical early stages of the build. You are not just a data entry professional; you are a strategic coordinator who translates architectural intent into actionable shop drawings, precise lumber takeoffs, and leveled bids. Your mission is to ensure that our field teams have a viable, "clash-free" roadmap from day one, allowing us to build with higher margins and zero "surprises" on the job site.

Key Responsibilities

• Technical Estimating & US-Style Takeoffs
  • Wood-Frame Mastery: Perform high-precision material takeoffs from architectural and structural blueprints. You must have (or rapidly acquire) a deep understanding of traditional US wood-framing and lumber takeoffs.
  • Cost Analysis: Develop and maintain detailed cost databases for the trades, ensuring that our bids reflect current market conditions for wood, steel, and millwork.
  • Bid Management: Own the end-to-end bid process, writing detailed descriptions for the trade and ensuring all documentation is submitted with professional polish.
• Shop Drawings & RFI Management
  • Shop Drawing Coordination: Coordinate and "check off" technical shop drawings for the top 3 most common trades: Millwork, Steel, and Windows.
  • End-to-End Shop Process: Manage the drawing lifecycle from initial submittal to final approval, identifying discrepancies and drafting professional RFIs (Requests for Information) to resolve issues before production.
  • Technical Drafting: Assist in the RFI process by providing clear, detailed technical clarifications to architects and engineers.
• Selections & Procurement Coordination
  • Finishing Selections: Act as the operational hub for the selections process, coordinating the technical requirements for finishing materials, including appliances, tile, flooring, and lighting.
  • Procurement Liaison: Work in lockstep with our in-house Procurement Specialist to ensure that all selected materials are correctly specified, available, and ready for purchase.
• Bid Leveling & Post-Bid Strategy
  • Initial Bid Leveling: Kick off the bid leveling process, ensuring that subcontractor quotes are comprehensive and truly "apples-to-apples."
  • PM Collaboration: Partner with the Project Management (PM) team to review leveled bids, participating in post-bid calls to coordinate final selections and award contracts.

Qualifications

• 5+ years of experience in construction with a heavy focus on bidding and coordination.
• Understanding (or eagerness to master) the nuances of US wood-frame construction and specific "lumber takeoff" requirements.
• Expert-level proficiency in digital takeoff and estimating software (e.g., Bluebeam, Proest, or Stack) and Excel.
• World-class written English for writing trade descriptions and drafting professional RFIs to US stakeholders.

Requirements

• Previous experience as a PM is highly valued.
• Any experience with virtual design and construction tools is a significant plus.

Benefits

• You are the lead architect of our preconstruction phase, directly dictating project profitability.
• Join a firm that values technical craftsmanship and proactive problem-solving.
• We have a special interest in the talent market in Costa Rica and are looking for a long-term strategic partner in the region.