[Hiring] PMO Coordinator @Vultr

Role Description

Vultr is seeking a sharp, self-motivated PMO Coordinator to be the operational backbone of our Data Center & Network Delivery team. This is the entry point into project management at a hyper-growth cloud company, and it is a make-or-break role — your work will directly influence how efficiently Vultr deploys infrastructure around the world.

The ideal candidate is a detail-oriented, process-driven self-starter who can engage confidently with engineers and translate technical discussions into clear executive-level communication. You thrive in fast-paced environments, maintain a high level of professionalism and accountability, and know how to leverage AI tools to amplify productivity and execution.

Key Responsibilities

• Drive day-to-day PMO operations, including status reporting, risk tracking, milestone oversight, and executive communications.
• Maintain deployment calendars, documentation systems, and program records to ensure organization, accessibility, and audit readiness.
• Own and optimize the team’s Smartsheet environment, including dashboards, automations, templates, and project reporting.
• Ensure project plans remain accurate and leverage system data to deliver actionable insights for leadership and stakeholders.
• Leverage AI tools (Claude, ChatGPT, Gemini, or similar) daily — prompting them against project plans and risk registers to surface trending risks, draft executive summaries, and produce actionable documents.
• Identify and implement AI-enabled improvements that increase efficiency and reduce manual effort.
• Develop and maintain project documentation, handoff packages, Program Requirements Documents (PRDs), and Technical Build Books materials with strong version control and accuracy.
• Partner with TPMs to standardize processes, improve documentation quality, and build scalable operational playbooks.
• Maintain resource visibility tools that showcase TPM assigned data centers, projected completion dates, and upcoming availability.
• Provide proactive insights to support resource planning and operational readiness.

Qualifications

• 1–3 years of experience in technical operations, project coordination, deployment coordination, program support, or a related infrastructure-focused environment.
• Strong proficiency with AI productivity tools (e.g., Claude, ChatGPT, Gemini, or similar), including prompt creation, output analysis, workflow automation, and practical business applications.
• Advanced Smartsheet experience, including formulas, workflows, cross-sheet references, dashboards, and scalable data organization.
• Familiarity with complex technical or physical infrastructure projects; exposure to data centers, network infrastructure, mission-critical environments, or deployment operations is highly preferred.
• Strong written and verbal communication skills with the ability to translate technical discussions into concise, executive-friendly summaries and documentation.
• Demonstrated process-oriented mindset with strong attention to detail, problem-solving ability, and a commitment to continuous improvement.
• Self-motivated, collaborative, and adaptable, with the ability to thrive in a fast-paced, high-trust team environment.
• Bachelor’s degree in a technical, operational, analytical, finance, accounting, or related field preferred; equivalent practical experience will also be considered.

Compensation

• $50,000 - $65,000
• Final compensation will vary depending on years of experience, background/skill set, location, and applicable laws.

Benefits

• 100% company-paid insurance premiums for employee medical, dental and vision plans.
• 401(k) plan that matches 100% up to 4%, with immediate vesting.
• Professional Development Reimbursement of $2,500 each year.
• 11 Holidays + Paid Time Off Accrual + Rollover Plan.
• Increased PTO at 3 year and 10 year anniversary + 1 month paid sabbatical every 5 years + Anniversary Bonus each year.
• $500 stipend for remote office setup in first year + $400 each following year.
• Internet reimbursement up to $75 per month.
• Gym membership reimbursement up to $50 per month.
• Company paid Wellable subscription.