[Hiring] New Equipment Coordinator @Otis Elevator Co.

Role Description

Otis Elevator Company is searching for a highly motivated New Equipment Coordinator to oversee coordination of activities on multiple new equipment installation projects. The New Equipment/Mod Coordinator will ensure efficiency and customer satisfaction.

• Ability to work closely with the internal sales staff, construction superintendents, external customers, and senior leadership to ensure successful financial milestones and customer communication.
• Upload certified payroll and manage OCIP/CCIP reporting on third party site.
• Perform construction administrative duties to maximize project cash coverage.
• Manage certified payroll, lien waivers, and all New Equipment third party payment systems / customer special billing forms.
• Process Contract Billing Information (CBIS) requirements and SOV submissions, AIA paperwork.
• New Equipment/Modernization billing in JDE and all third-party payment systems / customer special billing forms.
• Process lien waivers.
• Compile and issue all closeout documentation to internal customers.
• Submit NE/MOD Pre-Qualification.
• Submit W-9 and licensing for new customers.
• Manage Pre-Liens and mechanic liens.
• Assist with adding New Vendors/Suppliers.
• Assist with opening Large POs.
• Update CMD Task list.
• NE/MOD Permits – Compile, prepare and submit all necessary documents and information required for permits.
• Certification of Insurance (COI) processing.
• NIS generation and processing for GBO.
• Timely upfront billing of projects and consistent collections follow up throughout the project.
• NE collections, attend collection calls with sales reps and provide reporting as required.
• KPI 100% cash coverage.
• KPI 125% CIP.
• Handling administrative tasks such as data entry, file management, document preparation and other assigned tasks as required.

Qualifications

• Must have excellent communication style in both written and verbal.
• Driven to perform well in fast-paced environment.
• Process & detail-oriented.
• Highly organized and punctual.
• Respects accountability expectations.
• Able to work well in teams, with colleagues at all levels of the organization.
• Able to stay focused on achieving targets, whether working independently or in partnership with colleagues.
• Preferred candidate is fully bilingual in French and English.

Requirements

• High school diploma required. AA/AS degree preferred.

Benefits

• The salary range for this role is $70,000-$75,000.
• Pay within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Company Description

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.

• You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers!
• We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide.
• We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.
• When you join Otis, you become part of an innovative global industry leader with a resilient business model.
• You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.
• We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects.
• Our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
• Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do.
• We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do.