[Hiring] National Operations Coordinator @Hunt St

Role Description

We are seeking a highly organized and detail-oriented National Operations Coordinator to support and streamline operations across multiple sites. This role plays a critical part in ensuring efficient inventory management, production scheduling, reporting, and coordination with internal teams and external partners. The ideal candidate thrives in a structured environment, is proactive, and is comfortable working with systems and data to drive operational efficiency.

Key Responsibilities

• Operations & Inventory Management
  • Manage inventory levels across multiple sites, ensuring stock is maintained within agreed minimum and maximum levels.
  • Run and analyze re-order reports for manufacturing sites and warehouse transfers (WA, QLD, VIC, SA).
  • Freight analysis.
  • Monitor inventory against manufacturing plans and proactively address shortages.
  • Coordinate bulk tank supply chain management across key locations.
• Manufacturing & Production Coordination
  • Drive and coordinate manufacturing schedules across three sites in collaboration with site managers.
  • Create and manage work orders, including daily close-out (receipt) of completed work orders.
  • Review receipted costs versus system average costs and flag significant variances.
• Logistics & Supply Chain
  • Create transfer orders for warehouse replenishment across multiple locations.
  • Booking freight transfers between warehouses and from warehouses to clients.
  • Act as the main point of contact for third-party blenders (SA and VIC) for inventory coordination.
  • Oversee freight in/out analysis and support cost optimization initiatives.
• Purchasing & Cost Control
  • Support purchasing activities for tail-end requirements.
  • Monitor warehousing and freight costs against budget and identify cost-saving opportunities.
• Reporting & Analysis
  • Prepare and maintain operational reports, including:
    • Manufacturing performance (liters per hour vs KPI).
    • Work order completion metrics per site.
    • DIFOT (Delivery in Full, On Time) for 3PL and blenders.
    • Freight and warehouse cost analysis vs budget.
    • Sales order and margin analysis on finished goods.
  • Ensure accurate and timely reporting to support business decisions.
• Stakeholder Coordination
  • Attend and contribute to regular operations meetings (e.g., Wizza meetings).
  • Coordinate daily communication and alignment across multiple sites and stakeholders.

Qualifications

• Experience in operations, supply chain, or manufacturing coordination roles.
• Strong inventory management and reporting experience.
• Familiarity with ERP systems (experience with Pronto Xi is an advantage but not required).
• High attention to detail with strong analytical skills.
• Ability to manage multiple priorities across different locations.
• Strong communication and stakeholder management skills.
• Proactive, self-starter mindset with the ability to work independently.

What Success Looks Like

• Accurate and timely inventory and operational reporting.
• Efficient coordination across all sites with minimal disruptions.
• Strong cost control and identification of operational improvements.
• High reliability in execution with nothing falling through the cracks.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).