[Hiring] Grant Operations Lead @Prison Fellowship

Role Description

A highly organized, detail‑driven professional to provide operational leadership across Prison Fellowship’s full grant lifecycle—from proposal planning and development through award administration, reporting, and closeout. This individual will serve as the primary operational liaison to Relationship Managers, functioning as the “air traffic controller” who keeps timelines, reviews, submissions, and documentation coordinated and on track.

The ideal candidate excels at project management, cross‑functional collaboration, and maintaining accurate records across multiple systems. The right fit for this role is proactive, deadline‑driven, and committed to ensuring that every grant proposal and report is timely, accurate, donor‑centered, and aligned with Prison Fellowship’s mission.

Role Responsibilities

• Grant Planning, Project Management & Coordination
  • Manage grant requests from intake through proposal development and approval
  • Establish clear timelines, responsibilities, dependencies, and communication structures
  • Coordinate participation across Relationship Managers, Grant Writers, Program Leads, Finance, Marketing & Communications, Development Services, Legal, and senior leadership
• Grant Review, Submission & Award Administration
  • Facilitate the transition from proposal development to final submission
  • Ensure proposals meet funder and organizational requirements
  • Manage technical submissions through funder portals
  • Oversee award documentation and operational setup for successful implementation
• Post‑Award Management, Reporting & Closeout
  • Maintain visibility of grant commitments, deliverables, and deadlines
  • Lead operational reporting and closeout processes
  • Work across departments to identify risks, gather required information, and ensure timely, accurate reporting
• Grant Systems Management & Continuous Improvement
  • Maintain accurate grant records in Salesforce, SharePoint, and grants‑tracking platforms
  • Steward documentation, business rules, and performance measures
  • Identify opportunities to improve efficiency, accountability, and technology utilization
  • Gather stakeholder feedback to strengthen grant processes
• Foundation Prospecting & Pipeline Development
  • Identify, research, and evaluate prospective foundation funders
  • Partner with Relationship Managers, Development Services, Prospect Research, and Program teams
  • Translate research into actionable cultivation and qualification opportunities

Qualifications

• 2–5 years of progressively responsible experience in grant administration, institutional fundraising, development operations, project management, or related nonprofit functions
• Bachelor’s degree in nonprofit management, business administration, project management, communications, public administration, or equivalent experience (Master’s degree preferred)
• Experience coordinating complex, deadline‑driven projects with multiple stakeholders
• Experience conducting foundation prospect research
• Experience working with CRM or grants‑management systems (Salesforce preferred)
• Strong written and verbal communication skills
• Exceptional attention to detail and commitment to data accuracy
• Proven ability to collaborate across functional areas and maintain accountability without direct supervisory authority
• Familiarity with funder portals, project‑management tools (e.g., Smartsheet), and prospect research platforms (e.g., Foundation Directory, iWave)
• Ability to manage multiple priorities and meet deadlines
• Ability to handle sensitive information with appropriate confidentiality

Requirements

• Remote/work‑from‑home position
• Up to 5% travel required
• Salary at Prison Fellowship is determined by a variety of factors. For this full-time position, the budgeted salary is projected to be $56,000-$65,000 annually.

Benefits

• Medical, dental, and vision insurance
• Life and disability insurance
• Retirement account funding
• Flexible Spending Accounts (FSAs)
• Paid maternity and parental leave
• Generous paid time off, including:
  • 14 paid holidays
  • 15 vacation days
  • 10 sick days
  • 39 total paid days off annually after one year of employment
• Additional benefits and wellness resources
• Part-time employees who regularly work 20 or more hours per week are eligible for select benefits on a prorated basis (excluding health insurance).