[Hiring] Facilities and Real Estate Project Coordinator @ATI Physical Therapy

Role Description

As the Project Coordinator – Real Estate, you will provide coordination and operational support to the ‘Transactions & Portfolio Management’ and ‘Strategy & Analytics’ teams. This role enables ATI’s growth strategy by maintaining disciplined pipeline tracking, accurate data systems, and organized documentation to support real estate investment decisions and deal activities. This is a remote position supporting ATI Physical Therapy's nationwide footprint.

• Procurement of materials and services to support departmental business objectives:
  • Source qualified vendors and procure materials and services to support functional work.
  • Manage the Purchase Order and Invoicing work streams.
  • Oversee vendor efforts:
    • Manage and coordinate efforts by vendors and cross-functional business partners to obtain jurisdictional approvals where required.
    • Track and report on vendor KPI’s and make recommendations for improvement.
    • Ensure project deliverables and deadlines are met and identify and report on risks.
• Cross functional capital budget auditing and expense management:
  • Department and project budgeting activities and documentation.
  • Reconcile accruals and prepare quarterly forecasts.
  • Perform cross-functional capital and facilities spend auditing.
  • Create budget documents and presentations.
  • Ensures team compliance with company policies and budgets.
• Manage data and technology platforms for Facilities and Real Estate related systems:
  • Develop protocols, reports, and dashboards to organize and communicate critical data to support the successful execution of real estate and construction activity.
  • Manage data integrity and access of multiple technology platforms.
• Implementation and maintenance of cross-functional processes:
  • Implement and maintain critical processes to ensure stakeholders are educated and accountable to established standards and SLA’s.
  • Monitor and facilitate key work streams to support successful, on-time completion of projects and related tasks.
• General administrative duties include, but are not limited to:
  • Administration of calendar for department leaders.
  • Booking travel for team and associated expense processing.
  • Normal office tasks, distributing correspondence, and printing documents as needed.
  • Prepare reports, presentations, memorandums, proposals, and correspondence as assigned.
  • Attend meetings to document discussions and outcomes.

Qualifications

• Bachelor's degree in business, construction, real estate, or related discipline.
• 2 years of facilities or construction coordination or related experience.
• Excellent communicator, accurate, accountable, and collaborative team player.
• A demonstrated ability to organize and prioritize work and deliver results.
• Excellent interpersonal and communication (both oral and written) skills.
• Proficient in MS Office applications, especially Excel and PowerPoint, and experience with facilities or project management software.
• Strong personal initiative with limited need for close supervision.
• Ability to handle multiple, sometimes competing priorities.
• Ability to manage time and priorities effectively.
• Refined interpersonal skills; and ability to build relationships and trust with business leaders.
• Strong follow-through and adaptability to changing circumstances; operates with a strong sense of urgency.
• Solid problem solving and analytical skills.

Benefits

• Salary Range: $62,753 -- 86,286

Company Description

Virtual Employee: Yes