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Project Management
Executive Assistant & PMO – Product Unit
@tenthpin
[Hiring] Executive Assistant & PMO – Product Unit @tenthpin
Mar 19, 2025 - tenthpin is hiring a remote Executive Assistant & PMO – Product Unit. 💸 Salary: competitive salary and benefits package. 📍Location: Portugal.
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.
Role Description
This role involves supporting project and product managers in executing projects, especially for SAP and cloud-related technologies.
- Assist in the preparation and coordination of project schedules, resource planning, project meetings, and workshops.
- Support monitoring and reporting of product unit financials, project budgets, progress updates, milestones, and deliverables.
- Organize people management, including onboarding procedures and access management to required internal registration platforms.
- Maintain Jira Service tool for ITSM, including configuring projects, developing automated workflows, and designing user-friendly forms.
- Prepare and deliver engaging and well-structured presentations for project status calls, all hands meetings, and client proposals.
- Design and implement project and product-related templates, tools, and workflows, digitizing the PMO function.
- Develop and maintain project and product documentation, work instructions, and process flows to support team members.
- Conduct regular reviews to drive continuous improvement and ensure consistency of organizational processes and procedures.
- Provide administrative support and ad hoc analyses to managers and workstream team leads as required.
Qualifications
- Previous experience in a project management office role, preferably with regards to SAP solutions.
- Proficient in Microsoft Office Suite, particularly Excel, PowerPoint, MS Project, Word, MS SharePoint, MS Teams.
- Familiar with workflow tools, i.e. Azure DevOps, ITSM tools, i.e. JIRA Service Management, and process modelling tools, i.e. Signavio.
- Good command of delivery approaches (waterfall / agile / SCRUM), project management (plan, execute, and monitor processes), and DevOps principles.
- Proactive with a hands-on attitude and problem-solving techniques, having the ability to troubleshoot issues in a self-directed way.
- Adaptability and willingness to learn new tools and processes paired with analytical skills and a continuous improvement mindset.
- Excellent communication, presentation, and team building skills, having worked in multicultural teams in a virtual environment.
- Experience in working in the life sciences industry (pharmaceuticals, biotech, medical devices, CRO) is a plus.
Benefits
- Competitive salary
- Benefits package
- Exceptional work environment with long-term career development opportunities
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| 📍 | Be aware of the location restriction for this remote position: Portugal |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
Back to Remote jobs >
Project Management
Project Management
|
Salary
💸
competitive salary and benefits package
|
Remote
Location
Portugal
|
|
Job Type
full-time
|
Posted
Mar 19, 2025
|
️
| 📍 | Be aware of the location restriction for this remote position: Portugal |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
