[Hiring] Events & Organizational Support Manager @Michigan Afterschool Partnership

Role Description

We're seeking an Events & Organizational Support Manager to help strengthen MASP's operations by managing large-scale events and conferences, coordinating organizational planning, and supporting strategic initiatives and cross-departmental collaboration.

The Events & Organizational Support Manager supports MASP’s organizational planning, event management, and implementation of strategic priorities. This role is responsible for:

• Coordinating annual organizational planning
• Managing large-scale events and conferences
• Supporting key projects and initiatives
• Monitoring timelines and deliverables to ensure continued organizational progress

This is a remote position, with travel and in-person meetings required. This role is funded through a grant and is dependent on annual grant allocations.

Essential Duties

Event Planning & Management

• Manage the planning, coordination, execution, and evaluation of MASP events, conferences, statewide convenings, organizational meetings, and other activities.
• Develop and maintain event workplans, budgets, timelines, schedules, planning templates, and checklists to ensure effective planning and implementation.
• Coordinate event logistics, including venues, vendors, speakers, registration, accommodations, transportation, technology, staffing, materials, accessibility, and participant experience.
• Collaborate with MASP staff, partners, and vendors to establish responsibilities, coordinate resources and materials, communicate expectations, and ensure timely completion of deliverables.
• Proactively monitor event planning progress, anticipate needs, identify potential challenges, and coordinate follow-up to ensure event readiness.
• Manage on-site event operations, troubleshoot unexpected challenges, and implement practical solutions.
• Monitor event budgets and expenditures, maintain accurate financial records, and support reconciliation in coordination with the Director of Operations.
• Coordinate post-event evaluations and follow-up activities to identify opportunities for improvement and ensure events reflect MASP's commitment to equity, accessibility, and belonging.

Organizational Planning & Implementation

• Coordinate annual and ongoing organizational planning activities to support implementation of MASP's strategic plan, organizational priorities, and departmental workplans.
• Work closely with the Director of Operations to develop and maintain comprehensive planning timelines that incorporate organizational events, initiatives, programs, meetings, deadlines, and major deliverables.
• Support staff in maintaining existing planning tools and tracking systems, and develop new tools as needed to monitor organizational deadlines, responsibilities, and deliverables.
• Support planning and forecasting by anticipating upcoming activities, resource needs, scheduling conflicts, and potential challenges while identifying connections across organizational activities.
• Monitor strategic plan milestones and organizational progress to support alignment with established priorities and timelines.
• Identify planning gaps, competing priorities, and potential delays, proactively recommending solutions and coordinating preparations to ensure organizational readiness.
• Prepare planning materials, implementation documents, project resources, and progress updates to support organizational meetings and initiatives.

Strategic Initiatives & Organizational Coordination

• Support the coordination and implementation of organizational projects, strategic initiatives, and special assignments in collaboration with the Director of Operations.
• Collaborate across departments to align activities, responsibilities, timelines, and deliverables with organizational priorities.
• Coordinate planning discussions, prepare meeting materials and resources, document decisions and action items, and communicate responsibilities and next steps.
• Monitor organizational workplans, initiatives, and commitments, proactively communicating deadlines, providing reminders, and following up with department directors and staff to support accountability and timely completion.
• Identify cross-departmental dependencies and communicate how changes, delays, or competing priorities may affect organizational activities.
• Prepare progress updates and communicate outstanding needs, potential challenges, and implementation concerns to the Director of Operations.
• Collaborate with the Operations Coordinator and Data Systems Coordinator to support accurate tracking, documentation, and communication of organizational activities.
• Identify opportunities to improve cross-departmental coordination, communication, and organizational follow-through.
• Support the Director of Operations with emerging organizational priorities, special projects, and additional initiatives as needed.
• Perform other duties as needed and assigned.

Qualifications

• At least three years of professional experience in event management, project management, organizational planning, nonprofit operations, or a related field.
• Demonstrated experience developing and managing detailed project plans, event timelines, and organizational schedules while coordinating multiple activities and competing priorities.
• Experience preparing event materials, planning resources, implementation documents, and other organizational materials.
• Demonstrated ability to independently manage complex assignments, exercise initiative, solve problems, and consistently follow through with minimal supervision.
• Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines effectively.
• Excellent written and verbal communication and interpersonal skills, with the ability to collaborate effectively across departments.
• Strong strategic and systems thinking skills, with the ability to understand broader organizational priorities and recognize connections, dependencies, and potential impacts across projects, events, and departments.
• Commitment to equity and expanding OST access for Michigan youth.
• Willingness, availability, and ability to travel statewide and nationally, as needed.

Physical and Environmental Expectations

• This position requires working indoors most of the time with some occasional work outdoors for events and interaction with communities.
• This position spends most of its time working at a desk and computer.
• The typical workweek is seven and a half hour workdays, five days per week with some occasional weekend work, as well as longer hours when deadlines warrant.

Salary and Benefits

• Starting annual salary is $60,000 - $65,000, commensurate with experience.
• Comprehensive benefit package including employer-subsidized medical, dental, and vision insurance.
• Employer matched 403b.
• Other benefits averaging an additional 35% of non-salary benefit.
• Generous vacation and paid time off.

Apply Here

Please submit your resume, three professional references, and a cover letter by November 20th, 2026.