[Hiring] Events Manager @CIEE Inc

Role Description

The High School Outbound (HSOB) Events Manager owns the project management and supports the development, planning, and execution of domestic and international events, including conferences, educator site visits, and team training sessions. Reporting to the HSOB Marketing Manager, you will serve as the liaison between HSOB and the centralized CIEE Events team to ensure all event plans stay on track and on budget. You will collaborate across CIEE teams to maximize the impact of each event.

What you’ll do:

• Events:
  • Collaborate on triannual HSOB team trainings (domestic).
  • Organize the Annual Global Education Summit (domestic).
  • Plan annual summer site visits (international).
  • Manage other events as assigned.
• Project Management:
  • Drive the planning and execution timeline of all HSOB events.
  • Develop the brief for each event to align the HSOB and Events teams.
  • Chair all event planning meetings and summarize/distribute notes.
  • Help define the theme, scope, and needs of each event.
  • Develop the detailed project timeline for each event.
  • Track the status of all event plans and provide leadership with updates.
  • Lead the administrative wrap-up of the event.
  • Assist with on-site logistics at in-person events.
• Logistics:
  • Execute events on schedule and within budget.
  • Coordinate all pre-event logistics for internal trainings.
  • Work with third-party contractors to solicit contract proposals.
  • Conduct regular audits of all event expense reports.
  • Collaborate with the finance team to resolve coding discrepancies.
• Communication:
  • Develop communication plans for event promotion.
  • Serve as the primary point of contact for event inquiries.
• Promotion:
  • Collaborate with HSOB Marketing Manager and Coordinator to develop digital campaign materials.
  • Oversee social media strategy for events.
  • Work with the HSOB Marketing team to distribute content post-event.
• Other duties as assigned.

Qualifications

• Bachelor's degree.
• 3+ years of experience in event planning, project management, or a related field.
• Experience with high school populations or in education is a plus.

Requirements

• The ability to handle multiple tasks and priorities simultaneously.
• Strong project management skills with attention to detail.
• Ability to work independently and delegate tasks effectively.
• Advanced skills in MS Office (especially Excel and Teams).
• Experience with web-based collaboration tools; proficiency in Canva, Salesforce, and Asana is a plus.
• Strong communication skills, both written and verbal.
• Strong customer service and interpersonal skills.
• Flexibility to respond quickly to changing circumstances.
• Personal experience living or studying abroad is preferred.
• Some evening and weekend work may be required.
• Occasional domestic and international travel may be required.

Benefits

• Paid time off and parental leave.
• Gym reimbursement program.
• Employee Assistance Program.
• Short-term & long-term disability.
• 6 floating Fridays (based on eligibility rules).
• CIEE Study Abroad and TEFL Program discounts.
• 403(b) Retirement Plan with employer contribution.
• Insurance coverage (life, travel, medical, dental, and vision).
• Flexible Spending Accounts/Health Savings Accounts (medical and dependent).
• Voluntary benefits (identity theft protection, pet insurance, accident, and critical illness).